Accounting Specialist II College of Business Administration

Position Information

Hiring Department:
Woody L Hunt College of Business - Dean's Office

Reports To:

College Administrative Officer

Job Location:

On-site;
El Paso, TX

Posting End Date:
Open until filled.

Hours:

40 hours per week, standard Monday
- Friday 8:00am-5:00pm, flexibility required on evenings and weekends

FLSA status:
Non-exempt

Earliest

Start Date:

03/09/2026

Salary:
Commensurate with experience.

• Resume
• Cover Letter
• List of three references

Incomplete applications will not be considered.

Under limited supervision and with considerable latitude for the use of initiative and independent judgment, computes, classifies, records, and verifies numerical data for use in maintaining accounting records and works closely with the Shared Business Specialists to assist in tasks and projects assigned by the SBC Manager.

• Process business transaction requests from faculty and staff in the college (related to the activity at the Graduate Business Center).
• Compiles and sorts documents, such as invoices, work orders, checks, vouchers, and substantiates business transactions.
• Verifies and posts details of business transactions, such as funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
• Audits invoices against purchase orders and researches discrepancies.
• Collects, reviews, and audits employee timecards for overtime worked and maintains attendance reports.
• Examines work orders, payroll, and schedules to obtain data for calculations and tracks work orders by working with accounts payable, purchasing, and other University departments.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Tracks Pro Card charges and reconciles statements.
• Reconcile accounts of assigned areas based on institutional policies and procedures on a monthly basis.
• Prepares vouchers, invoices, checks, account statements, reports, and reviews for accuracy.
• Monitors accounts payable and receivables to ensure that payments are up to date.
• Codes data for input to financial data processing system according to University accounting procedures.
• Prepares expenditure reports and other financial statements for different funding sources.
• Monitors and updates long distance calls list.
• Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.
• Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
• Complies with all State and University policies.
• Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education:

Associate's degree

Experience:

Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

The Woody L. Hunt…