Administrative Assistant - Real Estate

Job Description

Parsons is looking for a detail-oriented Administrative Assistant to join our National Program Management Office to support a significant infrastructure project.

In this role, you will provide administrative support to the Sector Office to support various administrative functions to help expedite and manage real estate land acquisition efforts.

Note:

US Citizenship is required for this position.

• Coordinate with Sector Field team to procure and track key real estate acquisition documents and deliverables;
• Assemble packets required for acquisitions, negotiations, condemnations, and other real estate activities;
• Help coordinate with government agencies, including DHS and USACE, to gather real estate acquisition data for our GIS team and to help leadership resolve land acquisition challenges;
• Obtain competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc.
• Prepare detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service.
• Negotiate contractual terms and conditions; submitting recommended purchase/lease arrangements to Project/Operations Manager for approval.
• Reconcile various office accounts; paying operating bills or submitting appropriate documentation to the corporate office for payment and following up as needed to ensure timeliness and avoidance of late payments.
• Prepare financial reports as requested by management.
• Keep current on all project and Company policies and procedures, interpreting and administering the same.
• May represent the office by attendance at meetings with the client or others. Keeping manager informed of all pertinent action/pending action.
• Administering the operating budget for the project office. Giving input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager.
• Purchasing and maintaining an appropriate inventory of frequently used office supplies.
• Originating correspondence and reports not requiring the personal attention of Project/Operations Manager.
• Reviewing time reports to verify accuracy of hours worked and Job#/WBS charges. Following up to ensure timely processing of corrections, tracking paid‑time‑off hours charged, and maintaining schedule of future hours to be taken.
• Coordinating telephone changes, office moves, best utilization of space/equipment, etc.
• May supervise lower‑level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
• Performs other responsibilities associated with this position as may be appropriate.

• 2–5 yrs+ of experience and a Bachelor's Degree or 6+ years of experience in lieu of Degree
• Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines is preferred.

None

This position is part of our Federal Solutions team. The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close‑knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace.

Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best‑in‑class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.