Supervisor, Administrative​/Clerical, Business Administration

CITY OF EL PASO EMPLOYEE'S RETIREMENT TRUST

This is not a Civil Service position.

The role of the City of El Paso Employees Retirement Trust is to provide secure retirement benefits, quality information concerning those benefits, and prompt professional and courteous service that meets the highest standards of excellence. In carrying out that role, the Board of Trustees and staff are committed to act for the exclusive benefit of the Trust and its participants, manage assets of the Trust prudently, and administer benefits with impartiality.

MOS CODE:
None

Bachelor’s Degree in Business Administration or a related field from an accredited university or college. Five years of relevant related experience, or an equivalent combination of education and experience. Specific experience in the administrative practices of producing pension payrolls using employee retirement software. Experience in administering and paying expenses using automated payment systems. Experience in using People Soft is preferred. Two years of supervisory experience is preferred.

• Specific experience in the administrative practices of producing pension payrolls using employee retirement software
• Experience in administering and paying expenses using automated payment systems
• Knowledge of the administration of employee benefit systems
• Knowledge of the functioning of the City’s Human Resources and Financial Services departments
• Requires strong communication skills, both verbal and written, and the ability to professionally host meetings
• Strong organizational skills, problem solving skills, and attention to detail
• Knowledge of administrative practices, data management systems, and the concepts of payroll processing and accounts payable
• Ability to collect, file, organize, reconcile, and present complex technical in detailed reports and to formulate queries
• Exceptional customer service skills, over the phone and in person, with retirees, participants, Trust employees, other City departments and employees and external vendors and service providers
• Ability to plan, supervise, train and review the work of assigned personnel
• Ability to work independently and in a team environment
• Strategic thinker and planner
• Must be computer proficient in Microsoft Office products to include Excel, Outlook, Word, and Power Point
• Ability to manage multiple tasks and achieve tight deadlines
• The ability to work with and handle confidential documents
• Excellent time management skills and the ability to prioritize work
• Strong Good knowledge of business arithmetic
• Schedule flexibility as overtime may be required to meet monthly payroll deadlines
• Occasional travel may be needed
• Daily transportation, active driver’s license, and active auto insurance

• Compile and process the monthly retirement payroll for retirees of the City Employees’ Pension Fund.
• Collect, research, and reconcile all data necessary for the production of the monthly pension payroll.
• Verify retiree data and terminate benefits to the retiree or alternate payees as circumstances warrant.
• Coordinate data reconciliations with other City departments.
• Schedule payments of the pension payroll and authorized expenses in an accurate and timely manner, maintaining disbursement records appropriately.
• Communicate professionally as necessary with retirees, other City departments and staff, external service providers such as banks, and other vendors.
• Work with the Fund’s Benefits Manager and the Administrative Assistant on budget preparations, reconciliations, audits, and actuarial valuations, collating and providing all necessary information.
• Perform queries and reports related to pension payroll and expense payments in a timely manner, including all reports required by the SPRB.
• Supervise the Retiree Benefits Clerk.
• Process and distribute the year-end Form 1099R for retirees.
• Coordinate building maintenance with vendors as needed.
• Ensure that Board of Trustee members are in compliance with the annual Minimum Education al Training required by the Texas Pension Review Board.
• Host regular monthly Board of Trustees meetings.
• As part of the FOIA gather and reply timely to open records requests received…