Administrative Assistant​/Budget Analyst Supporting DEA

Description

Pro Minds Inc (Pro Minds) is a Woman and Minority-Owned (WOSB), HUBZone Certified Small Business specializing in administrative services. Pro Minds is headquartered in the Washington DC Metro area with a nationwide presence to staff and implement projects across the USA and has been successfully serving Government and Commercial clients since 2015. Pro Minds has a vacancy for a Data Analyst.

In this role, you will be supporting the overall mission of the Drug Enforcement Administration (DEA). The job title is Data Analyst; the duties are those of an Administrative Assistant with budgeting duties.

• Support enforcement groups of DEA Agents and Task Force Officers (TFOs). Provide administrative support to the Assistant Special Agent in Charge, Group Supervisors and Special Agents.
• Perform front desk reception duties.
• Prepare correspondence, memoranda, reports, teletypes and subpoenas. Proofread to ensure correct format, punctuation, and grammar.
• Review funding request and maintain grant funded spreadsheet budgets for three DEA initiatives by monitoring budgets limitations and agency needs.
• Monitor expenditures in assigned areas to ensure they are being conducted in accordance with grant specifications.
• Oversee the preparation of requisitions and purchase orders, track obligations, compare expend plans against fund limitations, and perform financial reconciliations.
• Prepare quarterly reports to HIDTA management; these reports include expended funds and vendor details.
• Extract data from various agency databases (. IMPACT, UFMS, FIRM, PMP). Data entry of statistical information.
• Analyze budgets with group supervisors and make recommendations for funds allocation.
• Update statistics in the HIDTA Performance Management Process (PMP) Database such as drug and asset seizures and create DTOs with Group Supervisor.
• Collaborate with the accounting branch to resolve funding execution discrepancies and provide fund availability to the group supervisors when requested.
• Track inventory, submit disposal memorandums to funding agency, HIDTA and DEA.
• Maintain logs and gas receipts for agents' Official Government Vehicles (OGV).
• Receives, gathers, analyzes, and organizes information from multiple sources.
• Ensures completeness of received information and reconciles inconsistencies.
• Accurately enters required data into one or more databases, documents, or spreadsheets.
• Establishes and maintains physical files.
• Keeps track of case file status in order to ensure compliance with established deadlines.
• Coordinates requests for additional information as needed.
• Selects relevant information from a variety of sources in order to prepare documents, reports, summaries, and replies to inquiries, ensuring accuracy and proper format of the information provided.
• Performs word processing relevant to case.
• Provides accurate and timely status updates.
• Performs other duties as assigned.

Candidates currently living in a HUBZone are strongly preferred. To check whether your address qualifies, verify your address against the HUBZone map.

• High School diploma or GED, Undergraduate degree preferred.
• Ability to grasp and understand the organization and functions of the customer.
• Meticulous data entry skills.
• Excellent communication skills; oral and written.
• Competence to review, interpret, and evaluate complex legal and non-legal documents.
• Attention to detail and the ability to read and follow directions is extremely important.
• Strong organizational and prioritization skills.
• Experience with the Microsoft Office suite of applications (Excel, PowerPoint, Word) and other common software applications, intermediate skills preferred.
• Proven commitment and competence to provide excellent customer service; positive and flexible.
• Ability to work in a team environment and maintain a professional disposition.

This position requires citizenship and a 7 or 10 year minimum background investigation.

The Drug Enforcement Administration (DEA) is responsible for conducting national and international investigations targeting global drug trafficking networks and drug-related terrorism involved in the illegal growing, manufacturing, or distribution of controlled substances appearing in or destined for illicit traffic in the United States. A component of DEA's strategic mission is the use of the Asset Forfeiture Program, implementing major investigative strategies against drug networks and cartels, resulting in significant seizure and forfeiture activities.

At Pro Minds, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee-only coverage can be built around our basic plans at $0 employee cost for:
Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and…