Administrative Assistant​/Front Desk

About Us

We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects.

Dynalectric Company San Diego is hiring an Administrative Assistant / Front Desk which is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. They must be reliable, punctual, organized, and have ademonstrated ability to juggle multiple priorities in a very busy office.

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Include the following. Other duties may be assigned.

• Promptly and courteously answers all incoming calls; screens, and directs phones calls; takes messages and refers to the appropriate person
• Respond to customer questions and requests and escalate issues as needed
  
  Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according totheir needs
• Ensure that all guests sign Visitor Log
• Update and distribute office Calendar and Phone extension List to all employees
• Perform administrative and clerical support duties, maintain files, and organize documents; photocopy, fax, print, process mail, answer phones etc.
• Use computers for various applications, such as database management or word processing
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
• Oversee mail deliveries, packages, and couriers; sort and distribute mail
• Responsible for restocking break rooms ad mail room supplies throughout the day.
• Restock copiers with paper each day
• Support Construction team by assisting with filing
• Purchase, track, and invoice office supplies for each department
• Maintain confidentiality of company information
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures
• Escalate critical and/or sensitive issues to the VP of Operations with recommendation for resolution
• Perform additional assignments as required by the company or as directed by management

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. There requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required
• Prior experience handling office responsibilities, experience in customer service, or related field a plus

PREFERRED

SKILLS AND ABILITIES

• Excellent and effective written and verbal communication skills
• Excellent organization, communication, customer service and interpersonal skills
• Scheduling and time management skills, performs well in a fast-paced environment
• Basic understanding of administrative and clerical procedures and systems
• Punctual and dependable
• Willingness to learn and to grow with the company
• Perform well within the team environment as well as work independently as needed

COMPUTER SKILLS

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
• Working knowledge of project and financial software a plus.

REQUIRED ATTRIBUTES

• The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
• Must have the ability to make sound decisions and produce accurate and timely results in mind
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
• Must demonstrate commitment to company values

LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or…