Office Manager, School of Nursing; CS

Office Manager - School of Nursing (CS26-202)

Location:

Edwardsville, IL

Apply Before: 01181

FLSA:
Non-Exempt

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Manager - School of Nursing (CS26-202). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

• Informs Assistant Deans of student status and changes; maintains nursing and pre‑nursing progression list; serves as liaison for student communication as requested.
• Collaborates with unit faculty and staff to develop, oversee, and implement new administrative processes across various academic programs.
• Assists Deans in forecasting future expenses based on enrollment data.
• Maintains records of financial transactions to provide forecasts and advice to the Director of Business Affairs on future expenditures.
• Coordinates all administrative aspects of new student orientation including logistical arrangements and student communication.
• Coordinates logistical arrangements relating to conferences and meetings, and prepares necessary documentation and reimbursements.
• Triages incoming School of Nursing inquiries.
• Triages incoming mail and ensures students are seen as requested.
• Creates drafted correspondence on behalf of the Assistant Deans.
• Manages the school's Blackboard Organizational Shelf for all academic programs, oversees and distributes program‑specific announcements to students, and ensures that posted handbooks and clinical schedules remain current and up to date.
• In collaboration with the curriculum committee, manages and coordinates textbooks and student handbooks revisions.
• Oversees student laptop loaner program.

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Civil Service Application - FAQs

How to Apply

- Step by Step

Illinois Residency Requirement:
Pursuant to the State Universities Civil Service System, out‑of‑state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois . Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification:
State Universities Civil Service System Classification Number: 3266 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at https://(Use the "Apply for this Job" box below)..

Veterans:
Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB
22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening:
All external candidates who receive a job offer will be required to undergo pre‑employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa…