2nd Floor Family Desk - Secretary, Circuit Court

Job Details

Location: Madison County Courthouse - Edwardsville, IL 62025

Position Type: Full Time

Salary: $20.99 - $20.99 Hourly

Shift: Day

Category: AFSCME

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.
• Eight-hour workday, which includes a one hour, paid lunch.
• 14 paid holidays.
• Employee Assistance Program.
• Life Insurance and Supplemental Accident & Critical Illness coverage.
• Paid time off in the form of Vacation and Sick days that begin accruing day one.
• You may be eligible for Public Service Student Loan Forgiveness (PSLF)

Qualifications: A high school diploma or equivalent, knowledge of Microsoft Office, and two (2) years related experience preferred.

• Greet the public and attorneys. Direct them to appropriate courtroom and/or Judge
• Answer telephone, field questions and direct calls to the appropriate area of the court
• Get Judges supplies as requested
• Keep supplies for 2nd floor filled (paper/white out/pens etc.)
• Respond to visitors’, attorneys’ and court personnel inquiries
• Check in patrons for Family Court hearings
• Announce to Family Judges when parties and attorneys are present for court hearing. Direct parties to courtroom
• Type correspondence, records, forms, files, legal documents, out of office signs and other documents for Family Judges
• Scan, and copy court documents
• Maintain individual calendar/Family Court Vacation/Out of office calendar
• Utilize the court management software (AS400) to look up case information
• Keep court forms/mediator lists/Guardian ad Litem (GAL) lists updated and available in designated areas and to Family Judges
• Host/Co-host Zoom hearings
• Print weekly/daily dockets using AS400 system
• Manage marriage and civil union process(es) on Friday(s)
• Other duties and responsibilities as assigned by the Trial Court Administrator and/or Chief Judge

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date:
February 2, 2026 or Until Filled

If you prefer to submit a paper application, please submit to:
Ryan Anderson at rmanderson or by mail to Ryan Anderson, 155 N. Main Street, Ste. 405, Edwardsville, IL 62025

Visit  for paper application and full posting.

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