Procurement & Warehouse Executive

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Manage purchasing of direct manufacturing materials (e.g., die attach epoxy, gold/copper wire, substrates, lead frames) and indirect/MRO items (tools, spare parts, consumables).

Source and evaluate suppliers; obtain 2–3 competitive quotations for each purchase per ISO
9001 procurement policy before making award decisions.

Negotiate pricing, lead times, payment terms, and delivery conditions with suppliers to optimize cost and supply continuity.

Prepare and issue Purchase Orders (POs); track order status and ensure timely delivery to support production schedules.

Maintain supplier records, performance metrics, and approval documentation in line with quality system requirements.

Estimate inventory lead times and reorder levels based on manufacturing forecasts, production plans, and supplier capabilities.

Monitor stock levels to prevent shortages or overstocking, coordinate with Production and Planning teams for demand alignment.

Oversee warehouse operations: receiving, inspection, storage, issuance, and cycle counting of materials.

Ensure full inventory traceability (batch/lot tracking) for all materials in compliance with ISO
9001 and customer audit requirements.

Implement and maintain 5S principles in warehouse areas for safety, organization, and efficiency.

Serve as the primary contact with our China-based procurement/logistics team to coordinate cross-border shipment of materials (e.g., epoxy, gold wire) to Singapore.

Liaise with freight forwarders, customs brokers, and regulatory agencies to ensure smooth import clearance, documentation (Invoice, Packing List, Permit, COO), and compliance with Singapore Customs regulations.

Track shipments, resolve logistics delays, and communicate updates to internal stakeholders.

Support ISO
9001 certification efforts by maintaining documented procedures for procurement, supplier evaluation, inventory control, and record retention.

Ensure all procurement activities follow approved workflows, quotation logs, and authorization matrices for audit readiness.

Assist in internal/external audits by providing procurement records, supplier qualifications, and inventory traceability reports.

Utilize SAP or similar ERP system (preferred) to create POs, update inventory records, and generate procurement reports.

Maintain accurate digital and physical documentation for audit trails, including quotation comparisons, PO approvals, and goods receipt records.

Generate regular reports on procurement spend, supplier performance, inventory turnover, and lead time adherence.

Diploma or Degree in Supply Chain Management, Business Administration, Logistics, or related field.

Minimum 3–5 years of experience in procurement and/or warehouse management, preferably within semiconductor, electronics manufacturing, or related technical industries
.

Experience handling direct production materials (e.g., chemicals, precious metals, components) is highly advantageous.

Familiarity with ISO
9001 documentation requirements for procurement and inventory control.

SAP MM (Materials Management) module knowledge is preferred; proficiency in other ERP systems will be considered.

Strong understanding of inventory planning principles
, lead time calculation, and MOQ/EOQ concepts.

Knowledge of Singapore import regulations
, customs documentation, and cross-border logistics (China-Singapore) is a plus.

Excellent negotiation, communication, and stakeholder management skills.

Proficiency in Mandarin is required to work with regional stakeholders.

High attention to detail, integrity in vendor selection, and commitment to compliance and audit readiness.

Proficient in Microsoft Excel (pivot tables, VLOOKUP) for data analysis and reporting.

Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (Office Hours)

Occasional overtime may be required during month-end closing, audit periods, or urgent shipment coordination.