Project Coordinator​/Senior Project Coordinator

The Company

Synergy Group of Companies (SGC) is an integrated organization created to provide clients with all of their commercial construction, interior build-out, and real estate investment and development needs. We accomplish this through seven business units that operate in three core divisions:
Commercial Buildings, Innerspaces, and Syn Vest.

Part of SGC’s Commercial Buildings division, Synergy Projects Ltd. (SPL) is an Alberta-based, full-service construction firm specializing in general construction, design-build, and construction management services. SPL is focused on the commercial construction market, including major and structural construction and tenant improvements, and has been in business for 29 years as the original construction arm within SGC.

Responsible for working with the project team towards the timely coordination of workflow regarding construction projects including preparation and distribution of documentation, communication with trades and suppliers, and support of Project Managers.

Provide direct administrative support to the project management team as directed.

Prepare and maintain complete project directories as required for each project.

Ensure electronic filing is completed on an ongoing basis and is current as per Synergy standards on all platforms.

Coordinate printing and distribution of drawings and specifications as required for site and office.

Create and maintain internal logs and documentation, including contracts, subcontracts, submittals, issues, changes, permits, utilities, RFIs, close out documents and other construction documentation as required.

Maintain accurate and concise records in Synergy’s project management software and system.

Create, organize and maintain electronic filing systems; ensure project files are complete and accurate during construction and for project archive purposes and project storage.

Ensure fulfillment of contractual obligations of project stakeholders regarding documentation. Includes issuance of subcontracts, project purchases, confirmation of WCB clearance and insurance coverage. Coordinate the management of the various CCDC, ACA, and owner contracts.

Gather and manage submittals from trades and suppliers and verify them for accuracy, prepare Operation and Maintenance Manuals, As Built Drawings, and other items as required.

Aid in procurement and purchasing for the project, including subcontractor and supplier scope agreements.

Provide quantification of materials and scopes of work as required for estimating takeoffs.

Assist in the preparation of construction project budget and change order estimates.

Assist with proposals and estimating projects when required, and for related changes to the project scope.

Thoroughly review project plans, specification(s) and estimate to aid in establishing project execution plan.

Assist in the preparation and management of Synergy’s quality control plan.

Assist in the creation, monitoring, and maintenance of the project schedule.

Apply for permits, temporary and permanent utilities, and underground services as required.

Support the project team with cost control and project accounting requirements including progress claims, subcontractor invoicing, project forecasting, project labour and productivity reviews, material and equipment cost allocations and budgeting.

Attend project meetings; prepare meeting minutes and additional correspondence as required.

Complete project close out items as required.

All members of Synergy’s project management team are expected to maximize client satisfaction on all projects. We cultivate positive and collaborative relationships with clients and project stakeholders.

Assist in setting and managing client expectations.

Display a professional image and approach with clients, consultants, suppliers and sub-contractors.

Assist in developing a strong client relationship resulting in additional future business or add-on business to project.

Continually seeks opportunities to increase customer satisfaction and deepen client relationships, with the goal of obtaining a written…