Corporate Secretary - Association of Science and Engineering Technology Professionals of Alberta; ASET

ABOUT US

The Association of Science and Engineering Technology Professionals of Alberta (ASET) is Alberta's professional regulatory body for applied science and engineering technology professionals. ASET is entering a pivotal new chapter as Alberta transitions professional organizations under the Professional Governance Act (PGA), a modernization of the province's professional regulatory framework. This shift accelerates expectations for public-interest regulation, transparency, and governance discipline, requiring decision-making processes that are consistent, proportionate, and well-documented.

THE OPPORTUNITY

With the PGA transition underway and regulatory expectations increasing, ASET is investing in governance capacity to ensure its Council and committees operate with clarity, accountability, and defensible decision records.

Reporting to the CEO, the newly created Corporate Secretary serves as ASET's primary governance professional and a trusted advisor to Council, the Council Chair, and executive leadership on governance operations, decision integrity, and overall Council effectiveness. This role is central to strengthening ASET's governance infrastructure, balancing rigor and compliance with efficiency and practical execution, so Council can fulfill its fiduciary and oversight responsibilities with confidence.

As Corporate Secretary, you will enable an effective Council and committee environment by establishing clear decision pathways, improving the quality and flow of information to support deliberation, and ensuring disciplined, compliant governance processes. You will also bring a strong governance risk lens, helping anticipate and manage bylaw and policy compliance, conflict of interest practices, meeting integrity, and accurate decision records, so the organization can govern transparently and defensibly.

THE IDEAL CANDIDATE

You are an experienced governance professional who brings sound judgment and strong diplomacy, with adaptive and effective communication and interpersonal skills. You thrive in environments undergoing change, can quickly synthesize and simplify complex information for decision-makers, and are experienced advising senior volunteers and executives with professionalism, discretion, and confidence. You are comfortable in complexity and change, but you also value stability and consistency.

You bring a calm, objective presence, helping Council members navigate the transformation to a modern regulator. You provide support for good governance in a way that is accessible, respectful, and confidence-building, while maintaining rigor, objectivity, and public-interest focus.

KEY ACCOUNTABILITIES

In this role reporting to the CEO, you will:

1) Support Effective Council & Committee Operations

• Coordinate the end-to-end Council and committee governance cycle (annual calendar, agendas, workplans, action tracking) to ensure meetings are efficient, decision-ready, and well-run.

• Ensure high-quality governance materials and records (minutes, resolutions/decisions, action logs) that preserve institutional memory and support informed decision-making.

2) Steward Governance Frameworks & Ensure Compliance

• Advise on, implement, and support continuous improvement of ASET's governance framework (bylaws, policies, terms of reference, governance procedures) so Council and committees operate with clarity, consistency, and legislative compliance.

• Provide governance guidance to the Council Chair and committee Chairs, including roles, decision rights, conflict of interest, boundaries, and governance best practice.

3) Support Council Development & Effectiveness

• Administer Council member lifecycle processes (terms, appointments, eligibility) and support nominations/elections with integrity and procedural rigor.

• Lead Council onboarding and orientation, and coordinate ongoing governance learning to strengthen role clarity, decision quality, and effectiveness.

• Support Council and committee effectiveness reviews and ensure actions are tracked and implemented.

• Serve as a trusted governance advisor to the Chair, Council members, committees, and CEO, adapting communication style, level of detail, and…