Summer Student - Facilities & Office Services Assistant

Position: Summer Student - Facilities & Office Services Assistant (4 Months)

Summary

We are currently recruiting for a Facilities & Office Services Administrator Summer Student to work in our Edmonton location on a full-time basis from May to August 2026
. This front-line role will provide a variety of services to other Spartan Business Units, on behalf of the Facilities & Office Services team. Your positive ‘can-do’ work ethic combined with strong communication and interpersonal skills will allow you to work effectively with internal and external customers.

Role and Responsibilities

Review and redirect customer requests/sales orders through the Spartan order inbox

Support and back-up main switchboard operation which includes answering, screening and forwarding calls in a professional, timely and accurate manner

Greet all incoming customers and guests in a professional manner, ensuring they have an appropriate contact and are signed in and out of the building

Administer the building visitor management system

Coordinate incoming and outgoing mail and courier deliveries

Coordinate and assist with set-up and clean-up for catered meetings, training and other company events

Assist with maintenance, monitoring and ordering of stationery and office-related supplies

Provide back-up for all Office Services positions, as required

Filing, data entry and other office related duties

Help plan and support internal and external (customer-facing) events, including:
Prepare invites, nametags, registration lists, and other event materials Liaise with vendors, welcome guests to the event, arrange and set-up catering

Qualifications and Skills

Minimum High School Diploma

Exceptional customer service practices

Computer application knowledge (MS Word, Excel, Outlook)

Strong customer focus; professional and pleasant

High degree of discretion and confidentiality

Ability to lift up to 50 lbs.; may be required to lift heavier objects

Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above. Close Date:
Sunday January 18, 2026 (11:59 pm MST)

Requisition