Executive Assistant to CI Commissioner
Job in
Edmonton, Alberta, Canada
Listing for:
Government of Alberta
Full Time
position
Listed on 2026-01-15
Job specializations:
-
Administrative/Clerical
Clerical, Business Administration
Job Description & How to Apply Below
Position: Executive Assistant to the CI Commissioner
Role Responsibilities
The Compassionate Intervention Commission is an arms-length, quasi-judicial public body established by the Compassionate Intervention Act to review applications and conduct hearings respecting applications for individuals to receive mandated substance use and addiction treatment. The Commissioner serves as the Chair of the Commission and is responsible for managing and leading the operations of the Commission.
As the Executive Assistant reporting directly to the Commissioner, you will play a key role in supporting the day-to-day operations of the Commissioner’s Office. You will review, monitor and record the Commissioner’s mail and emails; maintain the calendar; schedule appointments; and make travel arrangements. You will prepare and edit executive correspondence, act as the primary contact with Ministers, Deputy Ministers, Assistant Deputy Ministers and other executive offices, and use action tracking systems.
Your main responsibilities will include:
Coordinate the Commissioner’s schedule, screen meeting requests and prepare meeting packages with background materials and agendas using the suited of MS products.Arrange travel for the Commissioner, process expense claims and reconcile P-Card expenses.Establish and maintain records and files according to professional standards from creation to disposition.Handle inquiries from officials, agencies, the public and lead special projects such as staff recognition events.Compose memos and letters for the Commissioner and proofread correspondence for accuracy, grammar, and format.Review incoming correspondence, assign to appropriate units and track outstanding matters using ARTS.Provide guidance to staff on correspondence requiring the Commissioner’s signature.Organize and prioritize incoming and outgoing correspondence to identify priority items.Respond to ARTS-related questions and provide training to Commission staff as needed..
To be successful in an Executive Support role, you will be required to demonstrate:
A high-level of independent action and thought.Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.Public relations skills – professionalism, relationship building and diplomacy.The ability to multitask and organize conflicting priorities with competing deadlines.Political acumen; you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.Manage complex information flows, assignments and projects in tight coinciding timelines.Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.Troubleshooting skills that will enable you to solve issues as they arise.
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