Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our client in Edmonton, Alberta. In this role, you will play a vital part in ensuring accurate invoice processing, expense validation, and payment preparation while adhering to company policies and standards. This position offers an excellent opportunity for individuals with strong organizational skills and a commitment to maintaining financial accuracy.

Responsibilities:

• Process invoices and perform thorough three-way matching with purchase orders and packing slips or service tickets.

• Verify quantities, pricing, approvals, and job or project allocations before posting invoices.

• Maintain accurate documentation to support audit trails and escalate discrepancies promptly.

• Review employee expense claims to ensure compliance with company policies, including verifying receipts, business purposes, proper coding, and eligibility.

• Identify and flag non-allowable items, duplicate submissions, and discrepancies in expense claims.

• Track incomplete or outstanding expense reports and ensure all claims undergo rigorous validation.

• Prepare weekly vendor payments and employee reimbursements while adhering to approval protocols.

• Monitor aging invoices and vendor terms to maintain timely payments and resolve anomalies.

• Reconcile autopay invoices and identify unusual patterns in spending.

• Maintain consistent accuracy and efficiency throughout all accounts payable processes.