Recruitment Operations Specialist

Overview

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The focus of the Recruitment Operations Specialist is operational efficiency improvement of key hiring processes at Hackensack Meridian Health (HMH) including, but not limited to, the candidate, new hire, and hiring team experience as well as data and reporting for the Talent Selection department. This position will use their process improvement mindset and program knowledge and expertise to drive meaningful change.

This position will drive solutions through critical assessment and delivery in support of core HR processes and recommend continuous improvement opportunities. This position will leverage/utilize data as the vehicle for driving action among recruiters, hiring managers, and leadership to ensure they are getting the insights they need. This position will have a thorough understanding of Recruitment and Onboarding and how they impact HMH s hiring capabilities.

This position will be part of a fast-paced, fluid, and highly collaborative environment. The Recruitment Operations Specialist is also responsible for ensuring all team members  employment authorization documentation is valid for employment throughout the team members  tenure.

• Identify, create, execute, and manage key talent initiatives and programs as they support HMH s focus on bringing in the right talent. These initiatives/programs include, but are not limited to, the following:
• Ensuring Right Sourcing Contingent Worker initiative is effective, efficient, and compliant.
• Reviewing branding/formatting of HMH Career Site and working with the vendor for any content changes.
• Sending out satisfaction surveys to new hires and hiring managers and compiling the results.
• Creating agendas for monthly Recruitment meetings.
• Analyze and test current processes and systems/tools to determine effectiveness and efficiency and make process improvement enhancements.
• Collect data, perform root cause analysis of issues or problems, and propose solutions according to the current and future needs of the business.
• Oversee process change implementation and testing and review changes to ensure they result in measurable organizational improvements.
• Assist in the development and delivery of training programs or presentations communicating process revisions to the organization.
• Perform ongoing audits/reconciliations of data metrics including job postings, number of hires/transfers, offers extended/declined, I-9 completion, etc. to ensure data integrity as well as make recommendations to identify and eliminate data inconsistencies.
• Research and evaluate cutting-edge recruiting technologies.
• Manage all applicable activities within the iCIMS applicant tracking system (ATS) including ensuring proper workflow and status for each applicant/candidate.
• Produce and maintain operational documents for Recruitment and hiring managers including process workflows, standard operating procedures, and work instructions.
• Monitor performance of key vendors including, but not limited to, Radancy and Certiphi to ensure service-level agreements are being delivered.
• Participate in the creation, generation, and distribution of ad-hoc reports.
• Manage the HMH employee referral and sign-on bonus process by tracking all referrals and sign-on bonuses and submitting regular referral bonus reports to Payroll.
• Manage and maintain the ERP mailbox and intranet page and also answer all questions from HMH leadership about the program.
• May perform general recruitment functions including providing support for HR projects, assisting with events, assisting with onboarding.
• Manage the I-9 dashboard for all new hires to ensure we maintain compliance with I-9 regulations.
• Manage…