Recruitment Operations Specialist

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

• Identify, create, execute, and manage key talent initiatives and programs to support HMH’s focus on bringing in the right talent, including yet not limited to Right Sourcing Contingent Worker initiative, branding/formatting of the HMH Career Site, satisfaction surveys for new hires and hiring managers, and monthly Recruitment meetings.
• Analyze and test current processes and systems/tools to determine effectiveness and efficiency and make process improvement enhancements.
• Collect data, perform root‑cause analysis of issues or problems, and propose solutions according to current and future business needs.
• Oversee process change implementation and testing, reviewing changes to ensure they result in measurable organizational improvements.
• Assist in the development and delivery of training programs or presentations communicating process revisions to the organization.
• Perform ongoing audits/reconciliations of data metrics (job postings, number of hires/transfers, offers extended/declined, I-9 completion, etc.) to ensure data integrity and recommend elimination of inconsistencies.
• Research and evaluate cutting‑edge recruiting technologies.
• Manage all applicable activities within the iCIMS applicant tracking system (ATS), ensuring proper workflow and status for each applicant/candidate.
• Produce and maintain operational documents for Recruitment and hiring managers, including process workflows, standard operating procedures, and work instructions.
• Monitor performance of key vendors, such as Radancy and Certiphi, to ensure service‑level agreements are met.
• Participate in the creation, generation, and distribution of ad‑hoc reports.
• Manage the HMH employee referral and sign‑on bonus process, tracking referrals and sign‑on bonuses and submitting regular referral bonus reports to payroll.
• Manage and maintain the ERP mailbox and intranet page and answer all questions from HMH leadership about the program.
• May perform general recruitment functions, including providing support for HR projects, assisting with events, and assisting with onboarding.
• Manage the I‑9 dashboard for all new hires to ensure compliance with I‑9 regulations.
• Manage TMSS cases on behalf of the Talent Selection team.
• Work with managers to ensure awareness of employment authorization regulations, procedures, and policies.
• Monitor all expiring employment authorization documents and work with leaders to process necessary terminations to keep team members legally able to work.
• Act as a liaison between HR Operations and hiring managers to identify team members subject to termination due to I‑9 non‑compliance.
• Work with Legal and outside counsel to ensure HMH follows current I‑9 regulations and educates team members and leaders on I‑9 regulations as needed.
• Other duties and/or projects as assigned.
• Adhere to HMH organizational competencies and standards of behavior.

Education,

Knowledge, Skills and Abilities Required:

• Bachelor’s degree.
• Minimum of 3 years of recruiting, onboarding, project management, and/or recruiting operations experience in a fast‑paced environment.
• Attention to detail and a demonstrable track record of operational excellence in the HR realm.
• Strong client relationship management capabilities, capable of rapidly building strong, effective, and trusted relationships and networks.
• Highly motivated, energizing, and inspiring others to seek higher levels of performance.
• Strong oral and written communication skills with the ability to influence and articulate a variety of issues to different audiences.
• Ability to utilize technical expertise when performing problem‑/situation analysis.
• Analytical thinking and planning…