Manager, Realty Business Operations

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Manager of Realty Business Operations handles the day to day business operations of the Realty division. This position will provide support to the Vice President, Realty Corp and act as a liaison between the Realty, Facilities & Maintenance departments and finance and accounting. Responsibilities include but not limited to, review of all invoices, rent, occupancy statements, utilities, etc to ensure obligations are consistent with contractual agreements, ensure integrity of data.

Codes, approves and submits to HMH accounts payable. Handles vendor and landlord inquiries and researches to resolve open items. Maintains a full understanding of AP processing and works to improve processes. Reviews all realty budgets with on-site department directors/managers. Reviews current expense trends, research budget discrepancies and anticipates new expenditures. Supervises the work of financial analyst responsible for compiling and analyzing financial information.

Prepares appropriate analyses for use in following internal committees as needed. Assists in the monthly financial close process by reviewing for missing expenses and necessary accruals.

A day in the life of a Manager of Realty Business Operations at Hackensack Meridian Health includes:

• Management of assigned PTE, FTE as required.
• Manage Receivables:
  • due to HMH for all Realty and Facility items. Communicate with tenants for delinquency, work with Realty leadership to bring receivables current.
• Invoicing: (Network Facilities, Maintenance & Operations)
  • Receipt and processing of all invoices, including but not limited to, check lease admin to verify Base rent being processed, check monthly upload file and verify/enter any CAM, electric, RE tax changes. Code all transactions.
• Monitor monthly and year to date actual expense and revenue to budget. Assist accounting with appropriate monthly accruals.
• Budget preparation: (Network Facilities, Maintenance & Operations)
  • Processes vendor proposals & contracts through for purchase order (PO) issuance.
  • Reviewing actual, prior year budget year estimates, modify for increased adjustments, remove locations, and request adds for new locations we expect but have no history on and need to estimate. Work with Physician Enterprise Group and Regional Directors to maintain current and projected data. Add increases by location based on knowledge of upcoming changes.
• Property Tax
  
  Schedule:
  • Take over property tax schedule maintained by accounting to ensure all property taxes are paid. Enter check requests, as necessary.
• Troubleshoot landlord inquiries.
• Lease admin:
  • Request new department code, enter lease, amendments.
• Work Orders: (Networkwide)
  • Support, track and resolve all work orders.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge,

Skills and Abilities

Required:

• Associate's Degree or equivalent experience.
• Minimum of 7 years realty, finance, management experience.
• Working knowledge of accounting, accounts payable and purchasing systems.
• Detail oriented with high level of organizational skills, efficient, self-motivated, and ability to prioritize.
• Strong Multi-tasking skills.
• Strong teamwork skills.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Education, Knowledge,

Skills and Abilities

Preferred:

• People Soft experience.
• Property management experience.

Licenses and Certifications Preferred:

• Valid Driver's License from a USA state.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!