Registrar, Administrative​/Clerical, Education Administration

Classification

Title:

Registrar

Salary: $ Annually

Department:
Registrar and Records

Pay Grade: ADM9

Reports To:

Dean, Enrollment Management

FLSA Status:
Exempt

Unit:
Administrative

Opening Date: 2/24/2026

Closing Date: 3/17/2026 11:59 p.m.

GENERAL STATEMENT OF JOB

Performs executive, advanced level work overseeing student service functions, including registration, enrollment verifications, transcript releases, grading, degree audit, graduation clearances, classroom/final exam scheduling, awarding of advanced standing credit and records management functions.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

Manages staff of professional and support personnel, and oversees training, motivation, and performance appraisal.

Develops budget and manages and approves expenditures in order to meet objectives.

Recommends and develops policies and procedures related to enrollment, academic standards, and student records, including issues relating to the Family Educational Rights and Privacy Act (FERPA) of 1974, Revised.

Responds to OPRA and Subpoena requests for student information ensuring compliance with FERPA and College policies.

Manages set-up and maintenance of database and Self-Service functions related to Registration and Records Management.

Updates and maintains degree and certificate program information in database and responsible for programming of degree evaluation/student planning, as well as implementation of enhanced Self-Service functionality.

Oversees the scheduling functions of undergraduate academic classes and final examinations including time, meeting place, and faculty assignment, in coordination with department chairpersons.

Supervises and coordinates activities related to awarding of advanced standing credit, major/grade changes and graduation clearances.

Co-Chairs the Commencement Planning Committee and coordinates with Marketing the production of content/timelines for Commencement Program, diplomas and related Ceremony website and student communications.

Coordinates the development of the academic calendar and other calendars associated with deadlines in registration activities.

Responsible for the production of the College's e-Catalog.

Fulfills requests by academic divisions and administration for data and ad-hoc reports.

Collaborates with IT in the implementation, support and maintenance of technology to support services.

Acts as chairperson of the College's Tuition Appeals Committee.

Represents Registration Office on college-wide committees and completes relevant committee assignments.

Develops marketing content for website and promotional literature for public consumption related to registration/records.

17. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Master's degree
• Five (5) years' Student Personnel Services or enrollment management experience;
• Three (3) years' administrative experience;
• Three (3) years' supervisory experience;
• Strong computer skills with knowledge of Microsoft Office
• Significant experience with a comprehensive student information system, preferably Colleague, and administrative computing databases
• Excellent written, verbal, and interpersonal skills

PREFERRED QUALIFICATIONS

• None

PHYSICAL REQUIREMENTS

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly. Additionally, the following physical abilities are required:

• Fingering:
  Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping:
  Applying pressure to an object with the fingers and palm.
• Hearing 1:
  Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Hearing 2:
  Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Mental Acuity:
  Ability to make rational decisions through sound logic and deductive processes.
• Reaching:
  Extending hand(s) and arm(s) in any direction.
• Repetitive Motion:
  Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking:
  Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Talking 1:
  Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity 1:
  Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual Acuity 2:
  Including color, depth perception, and field vision.
• Visual Acuity 3:
  Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• Walking:
  Moving about on foot to…