Staff Accountant​/Bookkeeper

Job Description

We are seeking a detail-oriented Staff Accountant / Bookkeeper to manage day-to-day accounting and job-costing functions within a dynamic construction environment. This role is perfect for a professional with experience in construction accounting who is adept at using Quick Books Desktop and enjoys working in a small-company, fast-paced setting. The position involves various responsibilities such as contract billing, cash flow tracking, AR/AP support, payroll coordination, and year-end accounting support, closely collaborating with internal team members and external accountants.

Staff Accountant / Bookkeeper

• Perform contract billing, including reconciliation to AIA schedules, change orders, and contract modifications.
• Track cash flow with an eye on expected incoming finances over the next 30 days.
• Prepare and maintain Profit & Loss statements in Quick Books Desktop.
• Support job costing and backlog reporting by tracking man-hours and labor costs per job.
• Assist with journal entries between two companies.
• Collaborate with outside accountants during year-end and provide necessary WIP-related information.
• Support accounts payable and accounts receivable functions.
• Work with purchase orders and assist in bill entries.
• Coordinate with team members to ensure billing and collections are up-to-date.
• Assist in developing and maintaining labor rates.
• Support payroll functions, including manpower estimates and wage tracking.
• Maintain certified payroll reporting with team support.
• Assist with prevailing wage tracking and support union benefit understanding and reporting.
• Manage OCIP enrollment, insurance audits, and compliance documentation.
• Collect and maintain subcontractor and vendor documentation including W-9s, COIs, certificates, etc.
• Prepare and support 1099 reporting.

• Proficiency in Quick Books Desktop.
• Experience in contract billing and reconciliation.
• Strong understanding of cash flow management.
• Expertise in accounts payable and receivable.
• Knowledge of certified payroll and union benefits.
• Ability to manage general ledger operations and year-end accounting.

• An Associate's degree is required.
• Experience in job costing and backlog reporting is advantageous.
• Basic understanding of certified payroll is beneficial; training is provided.

The position is onsite, Monday to Friday, from 8:00 am to 4:30 pm, located in an old house that reflects the close-knit, family-owned company culture. The role requires overseeing and supporting an existing team member, collaborating with the certified payroll team, and working cross-functionally with internal partners to address accounting and operational needs. The candidate should be adaptable to shifting priorities in a small company environment where flexibility is key.

The company offers competitive pay and a supportive work culture with clear expectations.

This is a Contract to Hire position based out of Edison, NJ.

The pay range for this position is $33.65—$40.87 /hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent…