PMO Analyst

System C Edinburgh, Scotland, United Kingdom

This position is a 12‑month fixed‑term contract. System C is the UK’s leading health and social care software and services company. Our easy‑to‑use IT platforms provide a complete view of the individual across all care settings, helping integrate services and improve care. We are a British company with over 35 years’ experience. Our Health division solutions use leading‑edge technologies – including mobile, wearables, instant messaging and machine learning – to radically redesign services and the way clinicians and patients interact together.

• Effective management and maintenance of the PMO mailbox. Ensuring requests are assessed and addressed in a timely manner.
• Ensure adherence of best practice PMO processes and controls.
• Preparing board level reporting and taking detailed minutes, actions, and decisions.
• Ensuring data quality standards across the Project Management team are adhered to using agreed tools.
• Reporting KPIs to quantify measures and gauge progress.
• Working with Project Managers to ensure project planning processes are adhered to and relevant documentation produced.
• Ensure project financial milestones are captured in the PSA, monitoring and raising any variances.
• Development of resource plans for new projects, ensuring effective handover to the Project Manager.
• Working with Project Managers to ensure risks and issues are logged, monitored and reported.
• Working with Project Managers to ensure project dependencies are logged, monitored and reported.
• Support Programme and Project Managers in carrying out customer satisfaction surveys.
• Accountable for processing an impact assessment for all project closures ensuring all documentation is completed. All POs are closed, and finance have agreed to closure.
• Carry out Lessons Learned for all closed projects. Complete analysis to review lessons learned to identify trends and themes.
• Carry out continuous audit controls for programmes and projects.
• Identification and contribution to benefits management for programmes / projects.
• Maintain a single source of truth for all portfolio processes and documentation.

• Excellent understanding of portfolio management methodologies, processes and controls.
• Project Management qualification such as Prince
  2.
• Strong stakeholder management skills.
• Experience of using a variety Programme reporting and Project Life Cycle Management tools to monitor and report project progress.
• Excellent planning, reporting and analytical skills.
• Strong verbal and written communication skills.
• Experience of working with teams and stakeholders across distributed locations.
• Excellent interpersonal skills.
• A record of delivery within an environment of tight deadlines and competing priorities.
• Be willing to take initiative in problem identification and solution provision.

• Experience working as a Project Support Officer within a mid/large corporate PMO function. With a minimum of 3 years within a PMO role.
• Ability to problem solve.
• Good stakeholder management and negotiation skills.
• Good commercial awareness.
• Ability to deliver in a complex customer environment.
• Ability to influence, challenge and improve processes.
• Ability to tailor information and communication to meet the needs of the audience.
• Proactive and able to work as part of a team and as an individual.
• Flexible in terms of detailed tasks.

• Project Management qualification - Prince2 or equivalent
• Project Management qualification APM Agile Foundation / Agile SAFe or equivalent
• Power BI

Mid‑Senior level

Contract

Project Management and Information Technology

Hospitals and Health Care