Accounts Officer

The Accounts Officer provides accounting services, including managing accounts payable/receivable, invoicing, reconciliations, and financial reporting. This role is a permanent opportunity that ensures smooth financial operations while supporting the Finance Manager and collaborating with the team based in Edinburgh 5 days a week.

• Process debtor credit applications, including obtaining trade references and collating information for management approval.
• Establish new debtors in the system and maintain current accounts, including pricing updates.
• Manage debtor payments by receipting bank transactions, allocating payments based on remittance advice or oldest invoices (ensuring reconciliation), and addressing discrepancies.
• Update daily debtor arrears reports, send reminders via email or phone, investigate arrear-related queries, and follow up on overdue payments.
• Ensure orders are invoiced promptly by liaising with dispatch centers for confirmation of dispatch. Send monthly statements to debtors and resolve invoice/statement-related queries. (
  
  Note:
  
  Transactional processing of sales orders and debtor invoicing is handled by our team of Virtual Assistants based in the Philippines.)
• Maintain and process rebates on a monthly, quarterly, semi-annual, and annual basis, while addressing rebate-related queries with relevant parties.

• Complete application forms for new creditors, establish them in the system, and maintain current accounts.
• Collate payment data for Director approval, upload payments to the bank account, allocate payments to creditors, and send payment remittances.
• Investigate payment queries and correspond with creditors regarding discrepancies or arrears.
• Assess invoices received from creditors, liaise with colleagues if needed, enter invoices for payment when warranted, and reconcile creditor statements received. (
  
  Note:
  
  80–90% of creditor invoice processing and statement reconciliation is completed by our team of Virtual Assistants based in the Philippines.)

• Process monthly agent commissions, ensure approvals are obtained from relevant parties, and confirm timely payment of commissions.
• Assess staff reimbursement requests, liaise with approving parties as necessary, upload payments to the bank account, and send reminders for payment advice if required. Maintain float balances as needed.
  
  Perform monthly bank reconciliations for all accounts (including credit cards), ensuring all transactions are entered accurately. Investigate transaction queries with relevant team members to ensure proper reconciliation.

• Provide assistance to the Sales Orders team when required to ensure seamless operations across departments.

• Strong attention to detail and accuracy in financial processes.
• Excellent organisational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in accounting software systems and Microsoft Office Suite (particularly Excel).
• Effective communication skills for liaising with internal teams, external stakeholders, debtors, and creditors.
• A proactive approach to problem-solving and resolving discrepancies efficiently.

Contract Type:
Permanent

Specialism:
Accountancy & Finance

Focus:
Accounts Payable

Workplace Type:
On-site

Experience Level: Associate

Location:

Edinburgh

Salary:
Negotiable