Corporate Governance Specialist

Job Description

At Aberdeen, our ambition is to be the UK’s leading Wealth & Investments group. Strengthening talent and culture is one of our strategic priorities. We strive to make Aberdeen a great place to work so that we can attract and retain the industry’s best talent. Our people put our stakeholders at the heart of everything they do by helping us to make a positive difference to the lives of our clients, customers, colleagues, shareholders, and society.

We are focused on growing our direct and advised wealth platforms and repositioning our specialist asset management business to meet client demand. We are committed to providing excellent client service, supported by leading technology and talent.

• interactive investor, the UK’s second largest direct-to-consumer investment platform, enables individuals in the UK to plan, save, and invest in the way that works for them.
• Our Adviser business provides financial planning solutions and technology for UK financial advisers, enabling them to create value for their customers.
• Our investments business is a specialist asset manager that focuses on areas where we have both strength and scale to capitalise on the key themes shaping the market, through either public markets or alternative asset classes.

The role of Corporate Governance Specialist is to support the Secretariat team in delivering effective corporate governance services to Aberdeen’s subsidiaries particularly the regulated and/or trading subsidiary boards operating in the UK and certain EMEA regions. The role encompasses a wide range of responsibilities requiring a flexible, can-do attitude; a proactive approach; confidence in working with stakeholders across different teams; and the ability to prioritise workflow to get things done on time and to the required quality.

As a specialist in your field, you’ll be expected to share your expertise to support the delivery of corporate governance requirements whilst actively engaging in using systems, technology and AI to improve efficiency across governance processes.

• Drafting board meeting documents including agendas, action logs, minute templates; and written resolutions for review by the Company Secretary and taking forward any follow-up actions
• Preparing board packs and ensuring timely publication on the board portal (currently Board Intelligence)
• Maintaining accurate statutory registers, via an entity management system (currently Diligent Entities) and undertaking regular reviews of the information for accuracy (liaising with internal and external stakeholders in the UK and overseas as required), producing reports for compliance and other purposes as required
• Taking a “digital first” approach being proactive in identifying opportunities to make effective use of systems, technology and AI solutions to improve efficiency and reduce manual activity
• Supporting with statutory and regulatory filing; including filing of statutory accounts, confirmation statements, director appointments/resignations, minutes and other information as required ensuring all filing is completed within the required timescale and is accurate
• Assisting with ensuring that the group’s entities comply with relevant statutory obligations and codes of governance which will include helping coordinate a periodic attestation process
• Assisting with the management of the report and accounts approval process for the group’s entities, which will require a close working relationship with the finance teams
• Acting as Secretary for some board meetings, such as meetings to approve report and accounts, being responsible for the end-to-end process
• Supporting on drafting board papers on corporate governance topics undertaking research as required
• Contributing to the annual planning of Secretariat-led governance activity taking responsibility for tracking completion of some activities and for delivering others,
• Being responsible for the effective functioning of the Company Secretariat mailbox being…