Ledgers Assistant

Organisation:
The National Trust for Scotland

Location:

Broadstone, 50 South Gyle Crescent, Edinburgh EH12 9LD

This job exists to ensure the accurate and timely processing of Purchase Ledger [PL] invoices, and payment allocation to creditor accounts. Ledgers Assistants work primarily in Purchase Ledger but will also work within Cashroom and Sales Ledger. The below deliverables are the primary tasks associated with the role, but this is not exhaustive. Ledgers Assistants may be required to work out with the transactional team, providing general service and support to the wider finance team.

• Processing high volumes of purchase invoices accurately and efficiently
• Matching invoices to purchase order receipts, and coding invoices in line with internal procedures
• Managing supplier accounts, ensuring statements are reconciled timely
• Identify, investigate and resolve invoice discrepancies or queries in a timely manner
• Ensure timely processing for payments to suppliers
• Maintaining accurate financial records and supporting month end processes
• Liaising with internal departments and external suppliers to ensure smooth workflow
• Supporting the wider finance team with ad hoc duties as required

Essential

• Excellent attention to detail and accuracy and the ability to work efficiently and effectively
• Confidence managing high volume invoice processing
• Cognitive ability to work effectively with numbers
• Strong verbal and written communication skills and the ability to build positive relationships with internal and external customers.
• A proactive, organised approach with the ability to prioritise effectively
• Competent IT skills, including Microsoft applications, especially Outlook and Excel
• Good working knowledge of finance systems
• The ability to establish and develop effective relationships with finance team and key members of other functions within the Trust.

Working knowledge of Accounting and Finance system.

Solid experience working in an office in a financial/accounts administrative/processing role.

A good understanding of banking.

Experience working with suppliers within the utility sector.