Project Co-ordinator

What You’ll Be Doing:

Project Coordination:

• Supporting refurbishment and fit‑out projects from concept to completion
• Coordinating timelines, schedules, and key milestones
• Acting as the central link between contractors, suppliers, site teams, and internal stakeholders
• Monitoring site progress and proactively flagging risks, delays or issues

You’ll help ensure every project is delivered on time, on budget and to our clients’ award‑winning brand standards.

Managing contractor & supplier relationships:

• Chasing quotes, lead times, progress updates and snagging completion
• Assisting with tender processes and quote comparisons
• Maintaining accurate contractor and supplier records
• Ensuring all required documentation is in place (insurance, RAMS, certifications)

Procurement & Purchasing:

• Procuring small wares, FF&E, fixtures, fittings and equipment
• Raising and tracking purchase orders in line with company procedures
• Monitoring budgets and identifying savings or overspend risks
• Coordinating deliveries to ensure sites receive the right items at the right time

Project Administration:

• Maintaining project trackers, documentation and cost reports
• Taking meeting minutes and following up on actions
• Managing snagging lists and supporting handovers
• Assisting with project close‑out and post‑project reviews

Brand & Operational Standards:

• Aligns with our client’s brand standards
• Works practically within live hotel environments
• Supports operational efficiency and guest experience

If you’re proactive, detail‑driven and ready to take ownership — we’d love to hear from you.

• Proven experience as a Project Coordinator (hospitality, hotels or leisure preferred)
• Strong procurement and purchasing experience
• Experience supporting refurbishments or fit‑out projects
• Confidence in managing and chasing contractors and suppliers
• Exceptional organisational and administrative skills
• Strong attention to detail
• Ability to juggle multiple projects simultaneously
• Experience working on live hospitality sites
• Knowledge of hotel operations and back‑of‑house requirements
• Familiarity with FF&E and small wares purchasing
• Experience using project management or procurement systems

Salary £45K DOE Plus excellent Benefits.