Document Controller

Location: City of Edinburgh

*** PLEASE NOTE THIS ADVERT CLOSES THE DAY BEFORE ANY AUTOMATED DATE SHOWN – PLEASE REFER TO THE CLOSING DATE IN THE BODY OF THE ADVERT
****
* Job Title:

Document Controller
***
* Location:

Edinburgh
**** Salary From** **£32,240
***** Help us create a better future, quicker
*** The Eastern Green Link 4 (EGL4) project is a critical infrastructure project that will create a new 2GW High Voltage Direct Current (HVDC) subsea power link connecting Fife in Scotland with Norfolk in England. This project is essential for strengthening the UK's energy security by transporting clean, homegrown renewable energy from Scotland to areas of higher demand in England.
*** What you’ll be doing
*** The EGL4 Document Controller will be accountable for the day-to-day management of the document management system (ACC), which during the Construction stage needs to accommodate the increase in activity associated with the documentation flow between the Contractors and the Client (i.e. the JV) and the increase in administration. The Document Controller will support regular reviews of the existing DMS, and help implement any required changes to ensure that it remains “fit for purpose” for the EGL4 project.
* Team contact for the EGL4 DMS (process, access, training, communication, system development) including resolving issues as they arise on a daily basis.
* Support the ongoing document management system (DMS) processes and procedures review and development.
* Supporting the seamless implementation of any changes from the existing DMS arising from the initial and ongoing reviews.
* Liaising with the main works Contractor’s document controllers to ensure effective control of contractual documents between the Contractors and EGL
4.
* Management of DMS access permissions and distribution lists.
* Provision of management information pertaining to document control.
* Provision of guidance and assistance to the JV team, working collaboratively with the workstream leads to encourage good practice and effective use of the DMS.
* Throughout the project lifecycle, responsible for ensuring that access control is monitored effectively and updated in line with the business goals and objectives.
* Ongoing user training and support.
* Support other PMO related areas as required.
* Coordinate final project archive
*** What you’ll bring
*** You will be an individual with good inter-personal and communication skills and the ability to form effective working relationships with other individuals, work streams, and businesses.
*** To be successful in this position you will need to demonstrate as a minimum:
**** HND or equivalent in business discipline/related area and/or previous Document Control experience
* Significant experience of ACC/Autodesk, SharePoint systems
* Experience in a Document Control role for major construction or utility construction projects
* Ability to multitask, prioritise workload effectively, and work efficiently to meet deadlines
* High degree of IT literacy
* Experience in ISO  and ISO  (BIM)
* Strong communication skills with experience of dealing with people at varying levels across the business
* Proactively assist in the resolution of issues.
* Proven ability to work in a team environment.
* Enthusiastic and flexible approach to work.
* Capacity of Empathy and good relationship skills.
* Significant experience in final file / Project handover process
*** What’s in it for you
*** As well as a competitive salary which is reviewed annually, you can also enjoy a number of other benefits. With our pension scheme, we’ll double match your contribution up to a company contribution of 10%.At Scottish Power, we believe it’s the little things we do in life that make a big difference. From helping you look after your family’s wellbeing, save for your future and take personal steps for climate action – our benefits are designed to help you do just that - so that you have everything you need to take care of your world – today and tomorrow.

That’s why our benefits include:
* 36 days annual leave
* Holiday Purchase – perfect your work/life balance with extra annual leave
* Share Schemes
* Payroll Giving and Charity Matched Funding
* Technology Vouchers – save more…