Site Administrator​/Document Controller

Job Title:

Site Administrator / Document Controller (12-month FTC, with prospect of permanent)

Location:

Edinburgh City Centre

Start Date:

March 2026

About the Client:
An excellent opportunity has arisen for a Site Administrator / Document Controller to join a forward-thinking UK construction and development business, known for delivering high-quality, design-led projects across residential, student accommodation, and build-to-rent sectors. With a strong pipeline of secured work and a growing presence in Scotland, this role offers the chance to contribute to the planning and delivery of a major development in Edinburgh.

The company values collaboration, quality, and continuous improvement, fostering an environment where people are encouraged to develop and perform at their best.

Key Duties:

Act as the primary point of contact for site administration and document control.
Manage, maintain, and control all project documentation, including drawings, specifications, contracts, and correspondence.
Ensure accurate version control of all project documents and maintain organised records and archives.
Support project teams with administrative tasks such as filing, data entry, and preparation of reports.
Coordinate document workflows between the site, office teams, and external stakeholders.
Assist with scheduling meetings, site inductions, and contractor documentation.
Maintain registers for site correspondence, RFIs (Requests for Information), and submittals.
Ensure compliance with site health & safety procedures and maintain relevant documentation.
Prepare and distribute internal communications, meeting minutes, and progress reports.
Support project managers with procurement administration, tracking orders and deliveries.

Requirements /

Skills:

Previous experience in a construction site administration or document control role.
Experience using relevant document control packages (e.g., Aconex, Viewpoint, or similar).
Strong organisational skills and excellent attention to detail.
Proficient in Microsoft Office (Word, Excel, Outlook).
Ability to work independently and collaboratively in a fast-paced environment.
Professional and approachable manner.
Legal Information:

We act as an employment agency for permanent work and as an employment business for temporary work.

For roles in the UK, applicants must be eligible to live and work in the UK.

We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application