Senior Executive Assistant

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Exergy3 is a pioneering company specializing in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonization of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating.

Job Overview:

We are looking for an exceptional Executive Assistant (EA) to provide high-level administrative and executive support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) ensuring seamless leadership coordination and communication, enabling them to focus on driving the company’s vision and growth.

Key Responsibilities:

• Manage complex calendars, scheduling meetings across multiple time zones, and prioritising executive availability.
• Coordinate and prepare materials e.g. for meetings, presentations, discussions, etc.
• Proactively manage correspondence, flagging critical items and ensuring timely responses.
• Take minutes and follow up on action items from key meetings.
• Plan and coordinate travel arrangements, ensuring efficiency and cost-effectiveness.
• Support executives with administrative tasks, project coordination, and ad hoc initiatives as needed.
• Assist in drafting reports, communications, and presentations for executive use.
• Maintain confidentiality and professionalism while handling sensitive company information.
• Support the Executive with the planning of company-wide meetings, team events, and internal communications.
• Coordinate meeting logistics, catering, travel, and accommodation for executive guests, ensuring a seamless and professional experience.
• Manage the office space ensuring it runs smoothly, including managing supplies, meeting space readiness, and liaising with facilities services as needed.
• Support Executive with recruitment efforts, including interview scheduling and onboarding new hires.
• Help maintain a positive and organised work environment, even in a fast-paced and evolving startup setting.

Qualifications and Skills:

• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Strong organisational skills with the ability to prioritise multiple competing tasks in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, MS Teams).
• High attention to detail and ability to anticipate needs before they arise.
• Ability to handle confidential information with discretion and integrity.
• Experience coordinating across multiple departments, with a proactive and problem-solving mindset.

Why join Exergy3

• Be part of a dynamic and innovative company at the forefront of clean energy technology.
• Play a pivotal role in driving the growth and success of Exergy
  3.
• Competitive salary and performance-based incentives.
• Opportunities for professional growth and development.
• Opportunity to grow and shape your role as the company scales.
• Contribute to a sustainable future by promoting clean heat solutions.

What we offer:

• £35k- 45k per annum depending on experience, and EMI options after successful completion of the first 6 months.
• 34 days of annual leave per year (25 flexible + 9 fixed annual leave days which can either be the Scottish Bank Holidays or aligned to the school term breaks in your council area of residence.)
• Compressed Hours (35 hr/week)

Application Process:

Interested candidates should submit their resume and a cover letter outlining their qualifications and vision for the role to  by 11th of March.

Exergy3 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Mid-Senior level

Full-time

Administrative

Renewable Energy Equipment Manufacturing