Treasure Trove Unit Administrator

Treasure Trove Unit Administrator | Part time | 21 hours

Full Time Salary
: £28,332 - £30,419 (pay award pending)

Actual Salary (Pro-rata): £16,999 - £18,251

Hours
: 21 hours per week

Location
:
National Museum of Scotland

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

As an organisation our values are Creative
, Inclusive
, Collaborative and Forward-thinking
.

We are looking for enthusiastic, passionate, honest, service-driven individuals to join the Treasure Trove Unit.

• Annually alongside your salary, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme
• A generous annual leave of 28.5 days – rising to 33.5 after 5 years, plus an additional 8 paid days public holidays. For part time staff annual leave and public holidays will be pro‑rated to reflect your normal working hours
• Free access to national (and international) museums and exhibitions
• A range of wellbeing benefits including Employee Assistance Programme 24/7
• Access to all the above and more from day one of employment.

As Treasure Trove Unit Administrator, you are responsible for the day-to-day administrative tasks of the treasure trove system.

• Be the main first point of general contact for the unit, internally and externally, triage correspondence and send routine responses where necessary, to ensure good and timely communication
• Support the Head of Treasure Trove Operations in such duties as dealing with correspondence and organising paperwork, to ensure their effectiveness
• Organise appointments and logistics for finds days and excavations – booking venues, travel, accommodation and process expense claims
• Support the administration of SAFAP (Scottish Archaeological Finds Allocation Panel) including meetings paperwork and providing minutes and supporting the organisation of the annual report event

• Knowledge and understanding of databases, filing systems, modern office systems and procedures.
• Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases.
• Ability to deal with specialist and non-specialist public.
• Proven work experience in a busy administration environment.
• Experience of maintaining confidentiality and need for discretion.

Please be sure to view relevant attachments for this role (available on our Careers Portal
: ) for full details of the position.

The closing date for this role is 23 February 2026. The Selection Event is likely to take place week commencing 23 March 2026.