Legal Administrator

Anderson Knight are delighted to be recruiting a dual role for a legal firm in Edinburgh. The role contains both admin and receptionist duties and will be fully onsite 5 days a week.

Key Responsibilities:

* Reception & Telephone Support:
   Greet visitors in person and over the phone, directing calls to the appropriate colleague after a brief introduction.

* Courier & Taxi Arrangements:
   Organise couriers and taxis, ensuring accurate records are kept.

* Meeting Room Management:
   Book meeting rooms, gather details on attendees, room setup, catering, and IT/equipment needs, and ensure arrangements are made.

* Office Security:
   Follow BTO security policies, maintain the visitor log, issue visitor passes, and report lost access passes to IT and Facilities.

* Office Presentation:
   Ensure the reception and meeting areas are tidy and well-presented. Replenish catering supplies in client meeting rooms and kitchens.

* Mail Handling:
   Open, scan, and distribute incoming mail to relevant colleagues. Ensure outgoing mail is correctly processed and ready for collection.

* General Admin Support:
   Handle tasks such as copying, printing, scanning, filing, and updating Counsel Papers. Assist with archiving and scanning files.

* Ad Hoc Tasks:
   Assist with deliveries, court runs, replenishing office supplies, managing contractors, and conducting Health & Safety checks as instructed by the Facilities Manager.

* Stationery & Supplies Management:
   Order and maintain office stationery and supplies.

* Petty Cash Management:
   Manage petty cash, record transactions, and submit monthly balance reports to the Finance Department.

* Facilities Reporting:
   Ensure the office is well-maintained and promptly report any issues to the Facilities Manager for action.

* Other Duties:
   Perform any other reception, admin, or facilities tasks as required.

Key Relationships:
The job holder must build and maintain positive relationships with colleagues in the Edinburgh office and key contacts across the wider firm. Strong communication, a positive attitude, and effective teamwork are essential.

Teamwork:
The Administration Assistant / Receptionist staff must collaborate to ensure tasks are completed efficiently and to a high standard, with duties shared evenly between team members.

Most Challenging Aspects of the Role:

* Effectively prioritising tasks with competing deadlines to meet targets while maintaining high-quality work.

* Understanding and adapting to the varying working practices of different teams.

Knowledge, Skills, and Experience

Required:

Essential:

* Experience in a professional office environment.

* Proficiency in Microsoft 365 and general computer use.

* A team player with a proactive, adaptable approach, able to work within established procedures.

* Strong interpersonal, written, and verbal communication skills.

* Excellent attention to detail, with the ability to produce high-quality work under pressure.

Submit your CV today to be considered for this wonderful opporutnity