Executive Support Officer

Executive Support Officer (23‑month contract)

Venesky‑Brown’s client, a public sector organisation in Edinburgh, is looking to recruit an Executive Support Officer for a 23‑month contract at a rate of £21.03/hour (PAYE). The role holder must be available to work in the office a minimum of two days per week, up to five days a week when required.

• Ensuring efficient back of house services working across enabling functions
• Providing efficient, effective and proactive support to a team
• Diary management
• Organising and preparing meetings and events, prioritising tasks and coordinating activity
• Liaising with other departments to ensure the flow of information
• Triaging information to ensure a consistent level of awareness and understanding in a rapidly changing environment
• Management of the mailbox
• Providing support to Senior Counsel
• Providing support to Solicitor when required (every Friday / holiday/sickness cover)
• Business support to the Corporate Services and teams
• Reception cover
• Assisting with generic inbox management
• Drafting responses to correspondence
• Minuting meetings, preparing agendas and papers
• Other administrative tasks (printing, filing) as required
• Undertaking any other appropriate duties as required to support the teams
• Highly skilled in Microsoft Excel for data analysis, reporting and for complex data management, including complex pivot table analysis

• Proven experience providing high‑level executive or administrative support in a fast‑paced environment
• Strong ability to manage calendars, schedule meetings and coordinate travel arrangements
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and reports
• Ability to liaise effectively with internal and external stakeholders at all levels
• Demonstrated ability to prioritise tasks, manage competing deadlines and maintain attention to detail
• Experience in handling confidential and sensitive information with discretion
• Strong analytical and problem‑solving skills with the ability to anticipate needs and take proactive action
• Capacity to work independently and as part of a team

• Associate

• Contract

• Administrative
• Government Administration

Location:

Edinburgh, Scotland, United Kingdom.

To learn more about this opportunity, please contact the recruiter at Venesky Brown.