Administrative Assistant - Specialty Courts

Minimum Requirements

• Two to three (2-3) years of experience in administrative support work.
• Graduation from a junior college with a degree in administrative support, preferred.
• Two (2) years of education may be substituted for one (1) year of experience.
• Bilingual preferred.
• Must possess a valid driver’s license and proof of liability insurance.
• Must be computer literate familiarity with Excel, Power Point, Word Processing preferred.
• Must possess good organization skills as well as good verbal and written communication skills - English and Spanish.
• Must be self-motivated and able to work with minimal supervision.
• Must be able to work hours which do not always coincide with a Monday through Friday, 8:00 a.m. to 5:00 p.m. schedule. Travel will be required.
• Must possess the ability to work well with others.
• Must possess the ability to prepare, interpret, and disseminate information concerning department programs, procedures and specialty court programs.
• E-file all paperwork that is given by probation officers and supervisors as requested.

• Attend all specialty court staffing and status hearings and document attendance and status accordingly in Odyssey.
• Prepare and print specialty court status sheets weekly and distribute to specialty court panel members.
• Coordinate access and availability of incentives for specialty court program participants.
• Must be able to establish and maintain good working relationship with all court personnel to include all involved in specialty court programs.
• Must possess the ability to participate in the planning and execution of department programs, to include probationers assigned to specialty court programs.
• Must possess the ability to develop, coordinate, and maintain record keeping and filing systems, to include probationers assigned to specialty court programs.
• Must possess the ability to respond to inquiries regarding rules, regulations, policies, and procedures, to include probationers assigned to specialty court programs.
• Must possess the ability to coordinate meetings, conferences, and seminars, to include probationers assigned to specialty court programs.
• Must possess the ability to assist in the preparation of presentations for administrative hearings, to include probationers assigned to specialty court programs.
• Must possess the ability to research, compose, design, or edit department publications such as brochures, forms, and manual, to include specialty court programs.
• Must possess the ability to train others.
• Perform other related duties as assigned.
• Must have not ever been convicted of or placed on court-ordered community supervision/probation for any criminal offense classified as a Class B misdemeanor or higher.