Clinic Business Representative

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones.

We are committed to providing whole person care, investing in your well-being, and enriching your career.

Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record. Navigates patient electronic record system to review and respond to scheduling and records needs.

• Greets, welcomes, and performs the registration process with patients in person or by phone:
  • Appropriately utilizes all tools, resources, and procedures to conduct patient check-in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentationli>
  • Assists patients with telephone encounters.
  • Identifies key words to initiate appropriate responses and de‑escalation techniques as needed.
  • Directs patients to appointment or procedure.
• Collects co‑pays and/or remaining balances:
  • Obtains signatures from patients as needed.
  • Responds to questions regarding financial assistance programs.
  • Performs the End of Day reconciliation process.
  • May participate in the prescription refill order process as appropriate and in scope for position.
• Performs Epic and In‑Basket Responsibilities:
  • Uses resources, tools, and procedures to review, respond, follow‑up and complete in‑basket work.
  • Reviews MyChart appointments for accuracy and appropriate follow‑up.
  • Works the reschedule report to ensure all appointments are rescheduled appropriately.
  • Processes No Show letters as applicable.
• Medical records support:
  • Retrieves clinic scanning/forms, sorts and distributes faxes via Right Fax.
  • Medical record scanning and error resolution.
  • Opens, sorts and distributes clinic mail, processes returned mail.
  • Manages patient requested documents for pick‑up.
  • Coordinates Release of Information requests.
  • Scans STAT EKGs as needed.
• Manages and organizes patient care lobby (or lobbies) and provides other department support:
  • Cleans and disinfects the lobby and check‑in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day.
  • Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed.
  • May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.
  • Performs weekly downtime check.
  • Active participation in staff meetings.
• Other duties as assigned.

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description.
• 2 to 5 years of computer knowledge including working with an electronic medical record and Microsoft Office products (Word and Outlook).
• 2 to 5 years of customer service, clerical, or business environment experience in healthcare.

• High school diploma or GED.
• Associate's or Vocational degree.
• 1 year of medical terminology knowledge.

• Sedentary.
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently.
• 1.0 FTE (80 hours per two-week pay period).
• 8-hour day shifts.
• No weekends.
• This is a rotating position that includes 3 days l, Woodbury, & possibly Mercy Minnesota Perinatal Physicians clinics.
• This role requires critical thinking skills and complex scheduling of patients in a clinical or hospital setting.
• Experience working in Women's Health or OBGYN is recommended.

Pay Range: $20.79 to $28.31 per hour

Allina Health believes the best way to provide safe and compassionate care for our…