Executive Officer SME; Operations Officer – SME

Gemini Industries Inc. provides technical, management and operations services to support National Security projects. We provide rapid response to the critical needs of our customers and those they serve. We perform analyses and develop operations plans to anticipate and prepare for the future. And we deliver advanced technology to improve our customer’s success in executing its mission.

Gemini Seeks Innovative, Results-oriented Individuals With The Creativity, Initiative, And Intelligence To Overcome Any Challenge And Succeed. Members Of The Gemini Team Thrive In a Culture That Is Anticipatory, Agile, And Schedule-driven;
With a Sense Of Urgency And a Drive To Succeed. Our Culture Involves

• The best and brightest personnel
• Work at a high operations tempo
• Integrated teams delivering rapid solutions.
• An attitude that balances “I can make it better” with “As long as we succeed.”

Executive Officer SME (Staff Operations Officer – SME)

Location: Pentagon (Hybrid: Onsite and Telework)

Clearance: TS/SCI

Education: MA/MS (or a BA/BS plus an additional 8 years of work experience, 4 of which must be work-related)

• The successful candidate is expected to accomplish the following:
  • Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
  • Develop/produce high quality documents/correspondence in support of SAF/OC senior leadership.
  • Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
  • Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
  • Master position tasks within 60 days and exceed requirements within 90 days.

The Executive Officer SME (XO) provides critical operational support to the Secretary of the Air Force, Integrated Capabilities Office (SAF/IC) senior leadership. The XO plays a pivotal role in developing and implementing a comprehensive office management support strategy aligned with the requirements of the SAF/IC senior leadership. This position is responsible for fostering effective communication and coordination with directorates, programs, stakeholders, and activities within and external to SAF/IC, to include:
Department of Air Force stakeholders, DoW offices, Industry partners, FFRDCs, and others, to ensure the successful execution of Senior Executive engagements and activities. The Senior Executive Officer will oversee the planning, and execution of senior leader engagements, leveraging their individual skill in project management, stakeholder analysis, communication planning, knowledge management and administrative skills. Per PWS section 1.3.10.5 Executive Secretariat support, and PWS section 1.3.1.4 Strategy and Engagement Analysis, Planning and Support, specific responsibilities include but are not limited to:

• Coordinate SAF/IC senior leader internal and external schedules, engagements, travel, activities, and office operations battle rhythm.
• Leverage technology to streamline processes and administrative tasks, such as using project management software (e.g., Excel, Microsoft Teams, Word, One Drive, One Note, Outlook, PowerPoint, & Project), virtual assistants, and automation tools.
• Maintain files, records, databases according to departmental policies and procedures.
• Organize and maintain digital files and records, ensuring easy access and retrieval when needed.
• Implement cloud-based document sharing and collaboration tools for efficient document management.
• Update and maintain office procedures to ensure effective and efficient operations.
• Analyze, evaluate, document, coordinate, and implement various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc.
• Prepare a variety of correspondence and other written material. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc. Analyzes the effectiveness and efficiency of administrative…