Administrative Professional Journeyman

Overview

Gemini Industries Inc. provides technical, management and operations services to support National Security projects. We provide rapid response to the critical needs of our customers and those they serve. We perform analyses and develop operations plans to anticipate and prepare for the future. And we deliver advanced technology to improve our customer’s success in executing its mission.

Gemini seeks innovative, results-oriented individuals with the creativity, initiative, and intelligence to overcome any challenge and succeed. Members of the Gemini team thrive in a culture that is anticipatory, agile, and schedule-driven—with a sense of urgency and a drive to succeed. Our culture involves:

• The best and brightest personnel
• Work at a high operations tempo
• Integrated teams delivering rapid solutions
• An attitude that balances “I can make it better” with “As long as we succeed.”

Location: Pentagon (Hybrid: Onsite and Telework)

Clearance: Secret (TBD)

Education: BA/BS (or an AA/AS plus an additional 4 years of work-related experience)

The successful candidate is expected to accomplish the following:

• Formally track all tasks, including: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop/produce high quality documents/correspondence in support of SAF/OC senior leadership.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Master position tasks within 60 days and exceed requirements within 90 days.

The Administrative Professional – Journeyman (AP) provides administrative support to the Secretary of the Air Force, Integration Capabilities Office (SAF/IC) and its senior leadership. The AP plays a pivotal role in supporting comprehensive office management in support of SAF/IC and its senior leadership. This position fosters effective communication and coordination with directorates, programs, stakeholders, and activities within and external to SAF/IC to ensure the successful execution of Senior Executive engagements and activities.

The AP assists with the planning, and execution of senior leader engagements, leveraging their individual skill in project management, stakeholder analysis, communication planning, knowledge management and administrative skills. Per PWS section 1.3.10.2 Administrative Support, and PWS section 1.3.1.4 Strategy and Engagement Analysis, Planning and Support, specific responsibilities include but are not limited to:

• Coordinate with and Assist the Executive Officer (XO) with the SAF/IC senior leader internal and external schedules, engagements, and activities/battle rhythm.
• Support continuous improvement of processes and administrative tasks, such as using project management software (e.g., Excel, Microsoft Teams, Word, One Drive, One Note, Outlook, PowerPoint, & Project), virtual assistants, Generative AI tools and other automation tools.
• Maintain files, records, databases according to departmental policies and procedures.
• Organize and maintain digital files and records, ensuring easy access and retrieval when needed.
• Support implementation and sustainment of cloud-based document sharing and collaboration tools for efficient document management.
• Update and maintain office procedures to ensure effective and efficient operations.
• Analyze, evaluate, document, and coordinate various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc.
• Prepare a variety of correspondence and other written material with little oversight. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc.
• Assist the XO in the review executive level documents for content, grammar/spelling, clarity, syntax, format, before final coordination w/SAF/IC senior leaders (Dir/Dep Dir); targeted audience often most senior…