Accounting Office Assistant

Position Title

Accounting Office Assistant

CFO

Non-Exempt

To provide our patients and community the most innovative and breakthrough treatment options to improve overall health and wellness.

• Patient Experience
• Innovation
• Integrity
• Teamwork

The Accounting Office Assistant reports to the Chief Financial Officer (CFO) and provides administrative and accounting support to ensure efficient daily operations. This role performs a wide range of office and accounting-related duties, including but not limited to the following:

• Assist with daily deposit processing and collaborate with the billing team to reconcile patient payments.
• Monitor month-end close schedule.
• Support month-end closing activities for subledgers and the general ledger.
• Create, maintain, and update fixed asset records within the accounting system.
• Provide administrative support to the accounting department and business office management, including preparing reports and standard operating procedures.
• Work closely with front desk staff, including Patient Service Representatives (PSRs), Care Coordinators, and other internal teams.
• Coordinate courier schedules for supplies, mail, and specimen pickups and deliveries.
• Coordinate and manage mail distribution from satellite locations.
• Cross-train to support specific teams with workflow backlogs.
• Perform additional duties as assigned.

• This position has no supervisory responsibilities.

• Associate’s Degree or higher in Business Administration, Healthcare Administration, or related field required.
• Minimum of one year of administrative experience.

• Proficient understanding of entire Microsoft Office suite. Strong Excel knowledge is required.
• Excellent writing, analytical, and problem-solving skills.
• Strong organizational skills.
• Ability to prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to follow oral and written instructions.
• Ability to work well whether independently or as part of a team.
• Maintains discretion and confidentiality.

While performing the duties of this job, the employee regularly works in an office setting located in Edina.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee is occasionally required to walk or stand; sit for extended periods of time; use hands to grasp or handle, objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

• Full-time: 40 hours/week.
• Non-Exempt.
• Day Shift: Monday - Friday, 8:00AM - 4:30PM
• No evenings or weekends.
• A competitive benefits package, including medical, dental, vision, life, and disability insurance, 401(k) plan, PTO time, paid holidays, and HSA plan is offered.

No Phone Calls, Please!