Legal PA - FTC

The Role

Diary, inbox and stakeholder management.

Proactive management of Partner and fee earner diaries, anticipating clashes and resolving issues.

Coordinating internal and external meetings, including rooms, VC facilities, travel, catering and attendees.

Managing inboxes when fee earners are unavailable, prioritising correspondence and filing into iManage.

Handling calls and queries professionally and acting as a key point of contact.

Organising domestic and international travel, expenses and itineraries.

Coordinating client entertainment and small‑scale events, with occasional on‑site support.

Document production, billing and business development.

Liaising with Document Production to manage complex documents and presentations.

Drafting and proofreading correspondence and documents via dictation where required.

Preparing meeting papers, agendas and presentations.

Supporting the end‑to‑end billing process and liaising with finance teams.

Maintaining fee earner CVs and supporting BD activity, pitches and capability statements.

Producing engrossed documents and managing large or complex document packs.

Administrative and operational support.

File opening, conflicts and compliance processes.

Expense claims, invoices and membership payments.

Document management, archiving and file closure.

CRM support and contact management.

Supporting knowledge, training and internal events.

Assisting with client extranets, research, deed management and deal databases.

In addition, this role contributes to the smooth day‑to‑day running of the office, working closely with facilities, IT, HR and other support functions where required.

• Proven Legal PA experience (Real Estate experience beneficial but not essential)
• Strong organisational skills with the ability to manage multiple priorities calmly
• Confident communicator with a professional, approachable manner
• Proactive, solutions‑focused and comfortable taking ownership
• Strong IT skills across Microsoft Office and legal systems
• High attention to detail and commitment to quality
• Ability to maintain confidentiality and exercise sound judgement
• Team‑oriented, adaptable and commercially aware

This is an excellent opportunity for a Legal PA who enjoys being fully involved, supporting senior stakeholders, and contributing to a collaborative, professional environment.