Property Administrator

Schedule: Full-Time | Flexible / Work-Life Balance Focused

About Us

Our client is a fast-growing, owner-operated industrial real estate firm dedicated to providing excellent service to our tenants and owners while fostering a supportive, balanced work environment. Our team values collaboration, transparency, and efficiency, and we are looking for a detail-oriented Property Administrator to join our operations team.

Position Overview

The Property Administrator will support the management of our industrial portfolio, ensuring smooth day-to-day operations, accurate financial reporting, and timely tenant communications. This role is ideal for someone who thrives in a structured, owner-operated environment, enjoys being hands-on, and has experience with property management software—Yardi experience is highly preferred.

Key Responsibilities

• Maintain tenant records, leases, and contracts in Yardi (or other property management software)
• Process rent payments, invoices, and CAM reconciliations, ensuring accuracy and timely posting
• Assist with monthly financial reporting and preparation of reconciliations for owner review
• Coordinate vendor relationships and service requests, including work orders and maintenance follow-ups
• Support the management team with lease administration, including renewals, amendments, and tenant correspondence
• Conduct tenant communications, including notifications, approvals, and inquiries
• Organize and maintain property files and documentation, ensuring compliance and accessibility
• Assist with budget preparation and tracking, monitoring expenses and variances
• Support property inspections and follow up on maintenance or compliance items as assigned

Qualifications

• 2+ years of property management or administrative experience in commercial or industrial real estate
• Experience with Yardi property management software strongly preferred
• Strong organizational, multitasking, and communication skills
• Ability to work independently in a small, owner-operated team
• Detail-oriented and committed to accuracy in financial and operational tasks
• Professional, proactive, and responsive in tenant and vendor interactions

Why Join Us

• Owner-operated environment with direct mentorship and collaboration
• Strong emphasis on work-life balance and flexible scheduling
• Exposure to a diverse industrial property portfolio and hands-on experience
• Opportunity to grow your career in commercial real estate operations