Assistant Permit Coordinator

This position is responsible for assisting in implementing the City license and permit process. Work involves a variety of routine clerical and administrative work to support the day-to-day operations of the Planning& Community Development Department.

• Reviews construction permit applications and issues construction permits;
• Secures inspection approval and records project completion;
• Reviews plans to ensure applicant has filled out the required forms and that submitted plans are routed to review officials;
• Traces and monitors the review process; calculate permit fees for applicants;
• Performs other related duties as required.

• Knowledge of basic office skills, practices and procedures, including filing and general clerical functions;
• Knowledge of rules, regulations and ordinances pertaining to business licensing;
• Knowledge of business and general accounting principles including the ability to prepare purchase orders, deposit slips and invoices;
• Skill in operating modern office equipment;
• Ability to schedule, organize, and execute assigned tasks and understand and follow oral and written instructions;
• Ability to communicate, meet and deal with the public and employees in a pleasant, courteous manner;
• Ability to handle multiple interruptions and adjustments to priorities throughout day;
• Ability to accurately record and transfer data from one source to another, and maintain strict confidentiality.

Supervisory Controls: The Assistant Director and Permit Coordinator assign work in terms of department goals and objectives.

Guidelines: Guidelines include City and departmental policies and procedures, City zoning ordinances, the State NAIC Code book and Secretary of State policies and regulations. Guidelines require sound judgment and interpretation

Complexity: The work consists of a variety of technical and administrative duties.

Scope and Effect: The purpose of this position is to coordinate and implement activities related to the issuance of lawful business licenses and construction permits.

Personal Contacts: Contacts are typically with co-workers and the general public.

Purpose of Contacts: Contacts are typically to give and exchange information, resolve problems and provide services.

Physical Demands: The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

Work Environment: The work is typically performed in an office.

Supervisory and Management Responsibility: None.