Buyers Assistant

Experience: Minimum 2years’ experience in a similar role / in a retail environment
Reporting Structure: HOD of Buying Department

Qualification:

Minimum requirement of a Matric + 2 years’ experience in a similar role / in a retail environment
Qualification in Fashion Design / similar administrative role (advantageous)
Driver’s License
Advanced Microsoft Excel Skills

Job Purpose: The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles. Competencies (skills and attributes):

Manage Time Efficiently
Strong Numeracy and Literacy Skills
Data expert (advanced excel)
Excellent communication Skills
Excellent administrative Skills
Highly flexible and adaptable to suit departmental needs
Ability to work within a team and as an individual

KEY RESPONSIBILITIES:
Order Administration
Update OTB (Open to Buy) sheets and notify Buyers
Administration of all products and orders placed by Buyers
Product and orders control checks to ensure data integrity
Manage Kimble, swing tag and courier requirements Reporting
Follow up on outstanding orders and report to Buyers
Compile competitive pricing reports
Assist Buyers in compiling specific reports e.g., best/worst sellers, promotion product

Delivery and Quality Approvals
Sign off product deliveries against Buyer's order specifications
Sign off on product quality using sample received from warehouse Sample Control
Sample follow ups with suppliers
Maintain sample archiving processes
Prepare samples for review and promotional activities
Compile review outcome document
Assist with sample management in the promotion process and oversee correct use of product On the Buyers behalf. Store support
Timeous feedback to relevant persons on store and customer enquiries.

Minimum requirements for the job:
(You must be able to answer “YES” to all requirements listed below)
Excellent administrative skills.
Qualification in Fashion Design
Expertise in data capture.
Strong time management skills with the ability to adapt quickly to changes in a demanding environment
Outstanding communication skills.
Matric with 2 years’ experience in a similar administrative role.
A valid code 8 driver’s license
Experience in a similar role in retail buying is advantageous.