Accounts Payable

ACCOUNTS PAYABLE CLERK – EAST LONDON Minimum Requirements

• 1 – 3 years of experience in a similar role
• Matric Certificate (not negotiable)
• Pastel Experience
• Highly proficient in Excel and Excel Functions
• Ability to work independently and in a team
• Valid Code 08 Drivers license

• Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger.
• Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures.
• Capture payments on the excel creditor ledger.
• Send claims to suppliers, and update Pastel on a weekly basis on submissions.
• Review supplier take-on forms and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code.
• Complete information section on credit applications before submitting it to management, and ensure anything that relates to payment aligns with the policy.
• Maintain an accurate record of all supplier accounts.
• Confirm banking details with suppliers, e‑mail the details to buying to verify before paying new suppliers.
• Record payments within credit payment terms and policies. Ensure purchase orders have correct payment terms, the GRN matches the CP on the orders and the delivery date used for payment is correct.
• Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management.
• Accurately record any transactions during the month to ensure the figures are accurate.
• Reconcile trade creditors accounts to supplier statements, excel ledger and Pastel.
• Preparation of monthly creditors reconciliations and submission for review.
• Populate import batches to load onto the bank for month end payments for trade.
• Follow up on outstanding reconciliation items.
• Check on outstanding queries on reconciliations.
• Follow up and handling of trade creditor.
• Identify supplier queries and resolve them in a speedy manner, and pursue early payment discounts.
• Raise any discount opportunities with the finance manager.
• Send proof of payment to suppliers ad hoc.
• Ensure trade creditors filing system is up‑to‑date on SharePoint.
• Archive records and maintain cleanliness in office.
• Keep record of supplier details and terms, and keep them up to date.
• Assist auditors (internal & external) with requisite documentation / information.

• Criminal/Credit Check
• Fraud
• Qualification verification

Market related

Please apply online or mail CV to  with “ACCOUNTS CLERK” as a reference. If you don’t hear from us within 4 weeks of your application, please consider your application unsuccessful.