Office Manager; incl. Bookkeeping

Overview:

The role will oversee the financial function, ensure smooth office operations, and support the business in maintaining compliance and efficient people processes. The role works closely with and reports to the Directors.

Minimum Requirements:

• BCom degree or equivalent qualification / Equivalent experience in Bookkeeping
• 3–5 years of accounting experience, ideally within a property or related industry.
• Proficiency in Microsoft Office & Accounting Software
• Payroll experience (advantageous).
• Strong understanding of FICA, VAT, and basic HR compliance.

Responsibilities:

Office Management

• Oversee day-to-day office operations and ensure efficient workflow.
• Manage supplier relationships, including insurers, contractors, and service providers.
• Ensure compliance with FICA and other regulatory requirements.
• Coordinate office facilities, maintenance, and asset management.
• Support Directors with administrative and operational tasks.
• Oversee renewals and compliance documentation for licenses, insurance, and supplier agreements.

Bookkeeping and Finance

• Process client receipts, sales invoices, and supplier invoices.
• Perform bank reconciliations, petty cash, and cash control management.
• Maintain and reconcile fixed asset register.
• Prepare general journal entries (e.g. depreciation, provisions, accruals, interest, etc.).
• Reconcile debtors and creditors and ensure accurate ledgers.
• Process payroll and statutory returns (PAYE, UIF, SDL, VAT).
• Prepare and analyse monthly management accounts and assist in annual financial statements.
• Ensure correct accounting treatment on asset disposals and capital gains calculations.
• Record and improve internal controls and financial processes.
• Support financial compliance for property and trust accounts.