Administrative Business Manager​/S

Position Summary

The Business Manager serves as a strategic partner to departmental leadership, working closely with the department chair to support operational effectiveness, financial stewardship, and performance excellence. This role leads financial planning, budgeting, reporting, and compliance across general, research, and gift/endowment funds, while also overseeing the operational responsibilities of the office, including supervision and guidance of the human resources function. The position supports strategic goal setting and resource allocation aligned with the College of Natural Sciences’ mission and fosters collaborative, transparent communication and continuous improvement across the department and college.

• Oversees and manages all budgetary processes, personnel activities, and administrative operations with full responsibility for approving financial and personnel transactions.
• Meets fiduciary responsibility for financial controls and complies with all audit requirements. Independently monitors, reconciles, and prepares monthly financial reports for General Fund and grant accounts, ensuring accuracy and compliance.
• Performs quarterly forecasting and financial modeling for all funding sources to inform strategic decisions.
• Reviews and approves grant‑related expenditures, ensuring adherence to sponsor and institutional regulations; collaborates with Contract & Grants on compliance, account transmittals, and closures.
• Coordinates and oversees faculty account setup, ensuring proper financial structure and alignment with departmental objectives.
• Interacts with donors to acknowledge gifts and strategizes endowment re‑investments.
• Oversees management of student fellowship and scholarship activities.
• Generates complex finance reports to represent the department’s financial standing, presents to department and college‑level partners, and makes recommendations for improvements.
• Manages a team of support staff, including Administrative Business, Professional, Research Administrator I, Unit Human Resources Administrator I/S, Office Assistant III, and Secretary III.
• Sets clear expectations, delegates responsibilities, and fosters accountability. Conducts performance evaluations, provides constructive feedback, and implements improvement plans when necessary.
• Oversees workload distribution and prioritization, ensuring resources are aligned with departmental goals and deadlines.
• Resolves complex personnel issues independently, applying sound judgment and institutional policy to maintain compliance and fairness.
• Serves as a key liaison between staff and departmental leadership, communicating strategic priorities and operational changes effectively.
• Manages a portfolio of operational responsibilities.
• Builds strategies for setting goals, determining actions to achieve the goals, and mobilizing resources to execute the actions in support of the College of Natural Sciences vision, mission, core values, and aspirations.
• Performs various operational processes and transactions in compliance with policy and procedure.
• Oversees management of content and the data integrity of employee personnel files, databases, and other departmental records.
• Oversees HR processes and transactions related to the employment life cycle (entering, performing, exiting) in compliance with policy and procedure.
• Acts as a resource for life management and staff to resolve complex problems and/or provide general counsel regarding departmental, college, and university processes and procedures.
• Enhances productivity and reduces liability through improved communications and driving operational practices, including policy and procedure, performance excellence, compensation philosophy, and morale/retention programs.
• Serves as a member of senior management to participate in the development of goals, objectives, policies, and procedures for Chemistry.
• Provides strategic oversight and leadership for departmental communications and event promotion to enhance visibility and engagement.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties in this job classification.

• Knowledge…