Culinary Services Unit Human Resources Administrator II​/S

Overview

Position Summary:

The Human Resources Administrator for Culinary Services (CS) oversees and administers all human resource functions for the Culinary Services division of Residential and Hospitality Services (RHS). Serving as a strategic partner and key member of the CS leadership team, this role contributes to planning discussions, workforce initiatives, and long-term organizational development. Supporting over 2,700 team members, the manager is responsible for all aspects of hiring and onboarding for regular and temporary staff, ensuring alignment with university HR policies and procedures.

This position plays a pivotal role in overseeing HR operations across diverse food service environments, acting as a crucial link between management and employees. The role focuses on attracting and retaining talent, ensuring legal and contractual compliance, and fostering a positive, inclusive, and high performing work environment within the unique demands of the hospitality industry. As the primary liaison between RHS Human Resources, CS leadership, and MSU Human Resources, the manager provides expert guidance on policy interpretation and HR processes.

• Partner closely with supervisors and managers to develop accurate, compelling job postings that reflect operational needs and align with organizational classification standards.
• Prepare and submit Position Management Committee (PMC) requests and staffing forms within EBS, ensuring all documentation is complete, compliant, and aligned with approved staffing plans.
• Maintain, monitor, and track job postings in Page Up, overseeing applicant workflow and ensuring hiring recommendations are processed in a timely and compliant manner.
• Administer comprehensive onboarding processes for new hires, including I9 verification, coordination of mandatory training, scheduling lift tests when required, and ensuring completion of all internal onboarding tasks and procedures.
• Complete termination documentation, coordinate separation workflows, and initiate exit interview processes to support continuous improvement and workforce insights.
• Facilitate and process reclassification requests by gathering documentation, evaluating job responsibilities, and ensuring alignment with HR policies and compensation frameworks.
• Process HR SAP updates, including employee data changes, position updates, and pay adjustments, while maintaining data accuracy and confidentiality.
• Ensure prompt submission of workplace injury reports, workers’ compensation documentation, and follow-up materials in accordance with university and regulatory requirements.
• Process wage and salary increases, verifying eligibility criteria and ensuring timely implementation within payroll cycles.
• Interpret and apply MSU and RHS policies, union contracts, employment regulations, and compliance standards, advising leadership and employees on correct procedures and obligations.
• Consult with leadership teams to identify, analyze, and address HR-related issues, offering strategic recommendations and solutions that support operational goals.
• Participate in workforce planning initiatives, contributing HR data, insights, and forecasting to support organizational strategy and staffing sustainability.
• Assist with organizational restructuring efforts, including assessing staffing impacts, updating position structures, and coordinating communication and implementation steps.
• Oversee HR processes and workflows across the division to ensure consistency, efficiency, and compliance with established standards.
• Support division-wide training, communication strategies, and information-sharing efforts to enhance employee understanding of HR policies, procedures, and resources.
• Manage workflow across the full Talent Management lifecycle—including recruitment, onboarding, performance processes, and offboarding—to ensure seamless, high-quality HR operations.

A bachelor’s degree in human resources, business administration or related field; three to five years of related and progressively more responsible or expansive work experience in managing human resource functions, designing and implementing training…