Operations Coordinator

Overview

Salary: $56,800 - $69,300 annually depending on experience. MSU Benefits include free comprehensive health care for you and your family and a 10% contribution toward retirement; generous sick, vacation, personal and holiday time. Remote work is not eligible. Regular attendance is required to meet business and customer needs.

This position is responsible for procuring moderately complex commodities, equipment, materials, and/or services that require technical expertise or thorough product knowledge, with broad institutional usage. Records and reviews requests for accuracy and completeness, locates specific product information, solicits quotations from vendors, analyzes complex information, and independently renders purchasing decisions. This position procures materials and services through various purchasing methods offered (issuing purchase orders, APO contracts, open order releases, Purchase-card, and Spartan Marketplace) in accordance with university policies and procedures.

It also informs customers, clients, and constituents of the necessary actions to facilitate the departments  or sections  functioning.

This position has a dual role. One involves assisting the Procurement Coordinator / Contract Administrator II with processing and issuing all purchase orders of $25,000 and under, as well as being responsible for determining and maintaining appropriate stock levels for the maintenance stockroom. The goal is to meet customer demand without interruption while minimizing the costs associated with holding stock.

• Issue Purchase Orders (POs):
  Use the Kuali Financial System (KFS) to process all POs under $25,000 within IPF s purchasing authority (construction/maintenance-related materials and services). Approximately 1,308 orders per year.
• Manage Stocked Inventory:
  Determine appropriate stock levels by analyzing issue history, lead times, and customer service levels; establish high and low ordering points for stocked parts; update records in Planon and on bin labels; generate a reorder point report and verify stock levels against the bin label points.
• Daily Cycle Count Variance Investigation:
  Assist the stock team in investigating daily cycle count variances, identify root causes, and take corrective action.
• Vendor Registration Support:
  Coordinate with over 330 vendors per quarter; ensure annual updates to Supplier Form, Conflict of Interest form, W-9; conduct criminal background checks when needed; perform restricted party screening using Visual Compliance as required for new vendors.
• Evaluate Vendor Performance:
  Arrange vendor site visits, discuss services and quotations, resolve issues, and learn about new products and technologies. Facilitate learning opportunities and training for customers on new products and technology.
• Project Walk-throughs:
  Schedule and support project walk-throughs with requestors and vendors; provide sign-in sheets, capture clarifying questions, and assist in documenting and responding to inquiries in collaboration with the Procurement Coordinator II.

This position will engage in high-performance, leading-edge practices that are innovative in their approach to increased stewardship and service excellence.

• Knowledge equivalent to the first two or three years of college (Associate’s degree) in general business, supply chain management, or communications.
• One to three years of related and progressively responsible experience in commodities purchasing, general business, or accounting, or an equivalent combination of education and experience.
• Possession of a valid Michigan driver s license; able to drive University vehicle and meet rigorous safe driving standards.

• Experience with integrated workplace management software.
• Experience with spreadsheet, word processing, and database software; ability to develop basic Excel formulas.
• Experience with work order management systems such as Planon and with workflow applications like Microsoft Teams and financial applications such as Kuali.
• Strong communication skills with a diverse population; problem-solving ability in a collaborative team environment; adaptability to changing environments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

• Cover letter
• Resume

8:00am to 4:30pm, Monday through Friday and may require after-hours, weekend and holiday work.

IPF website: ipf.msu.edu (text only)

Bidding eligibility ends January 27, 2026, at 11:55 PM.