Operations Coordinator

Position Summary

Salary: $56,800 - $69,300 annually depending on experience. MSU Benefits - Free comprehensive health care for you and your family as well as a 10% contribution toward your retirement;
Generous sick, vacation, personal and holiday time;
Not eligible to work a remote schedule. Regular attendance is required to meet business and customer needs.

This position is responsible for procuring moderately complex commodities, equipment, materials, and/or services that require technical expertise or thorough product knowledge, with broad institutional usage. Records and reviews requests for accuracy and completeness, locates specific product information, solicits quotations from vendors, analyzes complex information, and independently renders purchasing decisions. This position procures materials and services through various purchasing methods offered (issuing purchase orders, APO contracts, open order releases, Purchase-card, and Spartan Marketplace) in accordance with university policies and procedures.

It also informs customers, clients, and constituents of the necessary actions to facilitate the departments' or sections' functioning.

This position has a dual role. One involves assisting the Procurement Coordinator / Contract Administrator II with processing and issuing all purchase orders of $25,000 and under, as well as being responsible for determining and maintaining appropriate stock levels for the maintenance stockroom. The goal is to meet customer demand without interruption while minimizing the costs associated with holding stock.

The breakdown of responsibilities is as follows:

30%:
Issue Purchase Orders (POs):
Utilize the Kuali Financial System (KFS) to process all POs under $25,000 that fall under IPF’s purchasing authority. This includes construction/maintenance-related materials and services—approximately 1,308 orders per year.

20%:
Manage Stocked Inventory:
Determine appropriate stock levels by analyzing issue history, lead times, and customer service levels to develop the correct “high and low” ordering points for stocked parts. Update records in Planon and on bin labels. Generate a reorder point report and verify stock levels that fall between the high/low set points as listed on the bin label.

20%:
Daily Cycle Count Variance Investigation:
Assist the stock team in investigating daily cycle count variances. Identify the root cause of variances and take corrective action.

10%:
Vendor Registration Support: IPF conducts business with over 330 vendors per quarter. Annually, vendors must update their Supplier Form, Conflict of Interest form, W-9, and, when needed, undergo a criminal background check. New vendors also must go through restricted party screening utilizing the Visual Compliance website.

10%:
Evaluate Vendor Performance:
Arrange vendor site visits, meet with vendors to discuss service, quotations, resolve issues, and learn about new products, technology, and innovations. Enhance innovation by setting up learning opportunities and training for customers to learn about new products and technology.

10%:
Project Walk-throughs:
Schedule and support project walk-throughs with requestors and vendors. This includes providing sign-in sheets, capturing all clarifying questions, and assisting the Procurement Coordinator II in documenting and responding to all inquiries.

This position will engage in high-performance, leading-edge practices, which are innovative in their approach to increased stewardship and service excellence

Knowledge equivalent to that which would normally be acquired by the first two or three years of college, such as an Associate’s degree, in general business, supply chain management or communications. One to three years of related and progressively more responsible or expansive work experience in commodities purchasing, general business, or accounting; or an equivalent combination of education and experience.

Possession of a valid Michigan vehicle operator’s license will be required for this position. Must drive University vehicle to perform the duties of this classification and meet the University’s rigorous safe driving standards.