Executive Secretary II

Position Summary:

The Executive Secretary manages key administrative processes for the Associate Deans; leads and implements projects and policy workflows; supports faculty appointments and recruitment logistics; coordinates major events under the College’s distributed event model; and provides operational and communication support for the Dean’s Suite.

• Manage schedules for the Associate Deans, anticipating conflicts and coordinating across departments.
• Prepare reports, create charts/graphs, and PowerPoint presentations using existing databases and Excel.
• Draft, format, and distribute correspondence; manage part-time faculty communication lists; and post College events to relevant calendars.
• Arrange travel and process expense reimbursements.
• Provide administrative coordination for faculty appointments processes, including logistics for job talks and candidate visits.
• Serve as lead of the College’s event-support process and route inquiries appropriately.

• Serve as the College’s lead and project manager for major events—including conferences, symposia, large‑scale faculty‑sponsored events, and off‑site programs—and coordinate planning, logistics, departmental collaboration, and onsite support.
• Coordinate multi‑departmental event support with Mar Comms, IT/AV, and facilities teams.
• Manage faculty recruitment logistics from job talks through post‑offer visits.
• Coordinate major projects involving part‑time faculty, including updating profiles, monitoring the annual adjunct budget, and managing evaluation processes.
• Create and update forms to support policy implementation and regularly used administrative workflows.
• Coordinate posting, collection, and dissemination of student class evaluations.
• Assist the Associate Dean for Academic Affairs with review of grade submissions.
• Plan events sponsored by the Dean’s Suite such as the part‑time faculty orientation or advisory meetings.

• Serve as College‑wide coordinator for room scheduling conflicts, ensuring appropriate prioritization of events, classes, and meetings.
• Respond to Dean’s Suite space requests and reserve University spaces as needed.
• Recruit, schedule, and supervise student employees.
• Support daily Dean’s Suite operations, including supply management, mail handling, and maintenance of digital/physical organizational systems.
• Maintain strong familiarity with Executive Assistant to the Dean duties and provide backup support as needed.

• Maintain part‑time faculty records, contact information, distribution lists, and related documentation.
• Maintain and post faculty hiring materials and charts.
• Oversee record‑keeping protocols for the Dean’s Suite in accordance with University retention standards.

• Assist the Chief of Staff with data collection and monitoring for accreditation and external reporting.
• Analyze course offerings and part‑time faculty profiles to support academic planning.
• With the approval of the Chief of Staff, leverage new technologies to increase efficiency of operations and collaboration within and with the Dean’s Suite.

Michigan State University College of Law is a diverse and inclusive learning community with roots dating to 1891 when it opened as Detroit College of Law in Detroit, Michigan. It moved to its current East Lansing location in 1995 and remained a private institution until 2020 when it became a fully integrated college of Michigan State University. Today, MSU Law has more than 600 students, 55 faculty members, 66 staff members, four librarians, and a world‑wide network of over 12,000 alumni.

MSU Law operates seven legal clinics overseen by nationally recognized faculty that provide students an opportunity to work on actual legal cases. Additionally, it offers some of the nation’s leading law programs in new and emerging legal education, including Intellectual Property and Trial Advocacy, Indigenous Law and Policy Center, the Lori

E. Talsky Center for Human Rights…