Lansing | Area Admin

Area Office Administrator I

Young Life requires all employees to sign a Statement of Faith. The statement is available on the website for review. This position is for an individual who professes a belief in Jesus Christ as personal Savior and Lord and subscribes to Young Life’s Statement of Faith.

NOT REMOTE. Must live in Lansing, MI. The position meets weekly at an office during scheduled hours.

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

• Written and Verbal Communication:
  Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e‑mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e‑mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M‑Site.
• Send thank‑you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration:
  Process and track donations.
• Maintain donor and leader databases, ensuring forms and background checks are up‑to‑date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations; evaluate financial monthly status and update FDT each month.
• Maintain contact databases: update donor database, enter club card data into kids database, update parent database, maintain newsletter recipient list, create and maintain banquet invitation list, update contact in Palm/Outlook, update e‑mail distribution lists.
• Human Resource for Regional Administrators:
  Track and report vacation, sick and personal days for eligible area staff; submit timesheets for hourly staff; complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

• Coordinate area meetings, including area staff meetings, area leadership meetings, area committee meetings, camp.
• Track participation, payments, health forms and fund‑raiser earnings for each kid.
• Send letters to parents about camp sign‑ups, itineraries and health forms.
• Responsible for fundraiser marketing; construct and distribute camp brochures; communicate with camp regarding contracts, deposits, forms and call‑ins.
• Banquet/Golf Marathon/Auction:
  Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards; track guest list, table sponsors, RSVP list and banquet donations; coordinate with table hosts about their lists; mail invitations; send thank‑you notes to banquet donors; track table sponsors.

Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders on various items, processes and applications related to field administration.

Office Environment.

• High school education or equivalent.
• Associate’s degree preferred.
• Ongoing education encouraged.

• Previous administrative assistant experience preferred.
• Typing speed 55–60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and ability to handle concurrent tasks and constant interruptions.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail‑oriented multitasking ability.
• Proven relational skills with kids and adults.
• Initiative in developing processes/systems around events – data organization and maintenance.
• Excellent customer service skills.