Executive Staff Assistant

Why consider this job opportunity

• Salary commensurate with experience
• Opportunity for career advancement and growth within the organization
• Flexible work environment with remote-friendly options
• Chance to interact with a diverse range of alumni and university stakeholders
• Supportive and collaborative work environment
• Involvement in enriching alumni experiences and events

• Provide administrative support to the Assistant Vice President, managing schedules, calendars, and travel arrangements
• Assist with special projects and handle confidential information
• Plan logistics and agendas for meetings, training programs, and events, including the Sparty Mascot Program
• Monitor departmental operations and reconcile budgets, keeping the Assistant VP informed of expenditures
• Represent the MSU Alumni Office at state and national meetings on behalf of the Assistant VP

• High school education with coursework in word processing, typing, shorthand, and grammar
• 5 to 8 years of progressively responsible university work experience in administrative roles
• Proficient in maintaining account ledgers, word processing, spreadsheet, database, and presentation software
• Excellent communication skills, both oral and written, with diverse internal and external constituents
• Strong collaboration, project management, and organizational skills

• Familiarity with higher education, alumni outreach, and engagement
• Experience in managing expenses and budgets
• Valid vehicle operator's license where needed for job duties
• Ability to work independently and flexibly in a high-energy atmosphere

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.