Office Assistant IV

Position Summary

MSU IT is looking for an Office Assistant IV to join our Office of the CIO Administrative Support team! Our team provides administrative support to a large central information technology department that enables the University’s excellence in education, research, and outreach through the delivery of world-class information technology solutions and resources.

In a business partner model, this role will work with MSU IT’s departments, to provide support to executive directors, support staff, students and guests in the operational run of the department. The role will support the director and senior leadership with calendaring, scheduling, communications, reporting, student, and hourly time entry, onboarding/offboarding, reception activities, financial processing, coordination of meetings and events and contribute as a subject matter expert regarding administrative functions of the organization and university.

This role will also:

• Maintain departmental records, directories and reports
• Coordinate and order departmental supplies and maintain vendor accounts for departmental purchases
• Process and track financial requests including the use of a purchasing card
• Coordinates meeting rooms, office keys and general facility requests
• Provide general office assistance in support of department operations
• Provide reception services in the Office of the CIO

Michigan State University (MSU) is ranked #30 among public universities and #63 overall in U.S. News & World Report’s America’s Best Colleges 2025. Located in East Lansing, three miles east of the state’s capitol, the MSU community includes more than 12,000 faculty, academic and support staff, as well as over 51,000 students. MSU offers an extensive benefits package to its employees including health care, prescription, and dental coverage, and a base retirement program with a University matching contribution, as well as basic life insurance.

In addition, MSU offers educational benefits including a course fee courtesy program and educational assistance.

MSU Information Technology provides the primary leadership for strategic, financial, and policy initiatives affecting information technology (IT) across MSU. MSU IT offers technology resources that support MSU’s mission of providing education, conducting research, and advancing engagement.

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in maintaining account ledgers, departmental operations, employment, or in performing tasks related to the area of employment; experience in word processing, editing and composing correspondence, and maintaining spreadsheets and/or databases;

or an equivalent combination of education and experience.

• Experience with calendaring, SharePoint, spreadsheet and presentation software
• Excellent written and oral communication skills
• Demonstrates a work orientation that includes problem solving, teamwork and adaptability to change
• Conducts all tasks with attention to detail
• Experience with large meeting and event coordination, agenda preparation and note taking

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

resume and cover letter

Please provide three professional references who are knowledgeable of your work.

STANDARD 8-5