Receptionist, Administrative​/Clerical

To be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at HR.

Position: Receptionist

Supervisor: Maintenance Manager & Assistant Manager

Division: Reservation Services Administration

Department: Tribal Maintenance

Operates a switchboard and relays incoming, outgoing, and interoffice calls; greets and directs incoming visitors in a courteous manner and sorts and distributes mail. Ensures efficient and professional processing of all assigned responsibilities. Work contacts include administrators, staff and the public. Must be able to use independent judgment as it pertains to administrative functions.

• Promptly answer all incoming calls with proper telephone etiquette: must sound professional, credible, pleasant and sincere.
• Operate telephone switch keys to make connections and relay calls on existing phone system.
• Supply information to callers, records messages, keep record of calls placed and people contacted.
• Perform clerical duties such as typing, proofreading, and sorting of mail.
• Greet incoming visitors and notify departments of their arrival; receive incoming packages and deliveries.
• Respond to questions from the public, and provide courteous and friendly service.
• Perform typing and transcription duties as required.
• Perform such other tasks as may be assigned from time to time by supervisor.

• Strong working knowledge Microsoft Office Suite including Internet Explorer, Outlook and Word.
• Knowledge of standard office practices, procedure, and equipment; operation of switchboard and/ or PBX equipment.
• Ability to type at a moderate rate of speed; operate standard office machines; communicate effectively.
• Ability to establish cooperative working relationships with persons contacted in the course of performing assigned duties.
• Excellent communication skills at all levels including excellent listening skills.
• Ability to read and write English and Spanish in order to understand and interpret written procedures.
• Mathematics:
  Ability to perform simple arithmetic for time-keeping and counting calculations.
• Language & Communication:
  Ability to read, write, speak and understand English and Spanish, and communicate effectively with others.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to exercise independent and sound judgment.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Minimum Qualifications: High school diploma or graduation equivalent diploma (GED)

A combination of education, training and experience that provides the required knowledge and abilities to perform position requirement. An example of this would be experience in operating a switchboard or PBX equipment, along with at least one year (1) clerical experience.

Preferred Qualifications: Previous work-related experience is preferred.