Office Clerk

Office Clerk

Supervisor: Urban Development Director

Division: Reservation Services Administration

Department: Urban Development

Application instructions and contact information:
HR

Under general supervision, the Office Clerk is responsible for performing a variety of accounting and clerical duties such as check requests, purchase orders, tracking requests, filing, record keeping and other administrative tasks in accordance with the contracting policies and procedures. Working conditions are primarily inside an office environment with frequent visits to work sites.

• Answer inquiries about company.
• Assist with projects that require large amounts of data entry.
• Communicate with vendors to get estimates or quotes.
• Compile financial records.
• Create spreadsheets to track important information and orders.
• Demonstrate friendly and cooperative attitude and maintain high level of customer care.
• Fix malfunctioning office equipment or call the person in charge of maintenance.
• Greet clients warmly and answer phone.
• Operate office machines/copier.
• Perform file pulls and purges.
• Performs varied administrative and technical duties.
• Prepare and assist in creating check requests.
• Prepare or assist in the preparation of month end reports.
• Provide backfill as needed.
• Restock supply closet.
• Review and keep track of vendor payments to determine whether an over payment exists.
• Sort and distribute incoming mail.
• Take and deliver messages.
• Track and submit travel reimbursement payments.
• Perform other work‑related job duties as assigned.

• Ability to analyze issues and provide recommendations.
• Ability to assist in the preparation and monitoring of the annual budget.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to document clearly and concisely pertinent information.
• Ability to manage and maintain security of confidential data and information.
• Ability to organize and prioritize assignments.
• Ability to perform simple arithmetic for time keeping and counting calculations.
• Ability to read, write, speak and understand English and Spanish, and communicate effectively with others.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Demonstrate consistent, sound and mature judgment in the effective and efficient use of human and financial resources.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.
• Knowledge of budget and accounting principles.
• Knowledge of computer software and hardware applications.
• Manage time well and meet deadlines.
• Prepare accurate and complete records and reports.
• Sound judgement and the ability to think quickly during emergencies.
• Strong analytical skills.
• Strong problem‑solving skills.
• Understanding of safety regulations in offices.
• Work effectively and courteously under high‑pressure circumstances.
• Work independently.

Minimum Qualifications: A high school diploma or GED. Two (2) years of experience in general office duties, contract services, working with construction workers and comfortable in a construction environment.

Preferred Qualifications: Bachelor’s Degree from an accredited college or university is preferred.